Executive Assistant

Job Overview
We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will possess exceptional clerical and organizational skills, with a strong ability to manage multiple tasks efficiently. This role is essential in ensuring the smooth operation of the office and will involve a variety of administrative duties, including scheduling, communication, and project coordination.

Duties

• Manage and maintain executive schedules, including Outlook Calendar appointments and meetings.
• Coordinate events and meetings, ensuring all logistical details are handled effectively.
• Handle incoming communications via phone systems and email, responding promptly and professionally.
• Prepare documents for meetings using DocuSign for electronic signatures.
• Assist in project coordination by tracking deadlines and deliverables.
• Maintain an organized filing system for both physical and digital documents.
• Provide clerical support such as data entry, report generation, and correspondence management.
• Act as a personal assistant to executives, anticipating their needs and providing timely support.

Experience

• Proven experience as an Executive Assistant or in other administrative roles is preferred.
• Strong computer literacy with proficiency in Microsoft Office Suite (especially Outlook) and other office software.
• Experience with event planning and coordination is a plus.
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Strong communication skills, both verbal and written, to interact professionally with internal teams and external partners.
• Familiarity with project coordination tools is beneficial.

If you are a motivated individual who thrives in a fast-paced environment and has a passion for supporting leadership teams, we encourage you to apply for this exciting opportunity.

Job Type: Full-time

Pay: $40,000.00 - $75,000.00 per year

Work Location: In person