Creative Executive Assistant / Associate Producer

Creative Executive Assistant / Associate Producer

Location: New York City (West Village / Greenwich Village)

Part-Time or Full-Time

Help Build an Independent Film Studio

Are you passionate about independent film?

Do you dream of becoming a producer, filmmaker, or entertainment executive?

Would you like to work directly with an award-winning filmmaker and producer whose company has multiple feature films in development, two feature films ready for the international film market, a historic New York production facility, and an expanding slate of music, theatrical, and live entertainment projects?

If so, we’d like to meet you.

This is a rare opportunity to become the right hand of a producer while gaining experience in every aspect of independent filmmaking—from development and production through festivals, sales, distribution, marketing, and live events.

No two days are alike.

One morning you may be preparing materials for a film distributor.

That afternoon you might coordinate a film festival submission, organize a production meeting, assist with a music recording session, welcome talent to our studios, or help prepare an event at one of New York’s most unique creative spaces.

About Us

Ideal Glass Studios is an independent film and arts production company based in New York City’s historic West Village.

Current projects include:

• Multiple feature films
• Music production
• Film development
• Live performances
• Creative events
• Historic production facilities
• International festival and film market activities

We believe in creating ambitious work that blends artistic excellence with commercial success.

Responsibilities

• Manage executive calendar and scheduling
• Coordinate meetings with filmmakers, talent, investors, distributors, and industry professionals
• Track multiple film projects from development through distribution
• Organize production schedules and project timelines
• Assist with festival submissions and film market preparation
• Help prepare pitch decks, presentations, and marketing materials
• Coordinate social media and publicity efforts
• Research grants, festivals, distributors, and industry opportunities
• Maintain project databases and production files
• Assist during productions, screenings, events, and special projects
• Serve as a trusted creative and organizational partner

We’re Looking For Someone Who…

• Loves independent film
• Is exceptionally organized
• Writes and communicates professionally
• Solves problems independently
• Thrives in a creative environment
• Can juggle multiple projects
• Is detail-oriented without losing sight of the bigger picture
• Is comfortable speaking with industry professionals
• Has strong computer and organizational skills
• Wants to grow into a producing or executive career

Experience in film production is welcome—but intelligence, initiative, curiosity, and reliability matter even more.

Bonus Skills

• Film festival experience
• Associate producer or production coordinator experience
• Social media marketing
• Graphic design
• Video editing
• Photography
• Budgeting
• Knowledge of Asana, Google Workspace, Airtable, or similar project management tools
• Final Draft familiarity
• Adobe Creative Suite

What You’ll Gain

This is far more than an assistant position.

You’ll gain firsthand experience with:

• Feature film development
• Producing
• Directing
• Distribution strategy
• Film festivals
• Film markets
• Financing
• Talent relationships
• Marketing
• Independent studio management

You’ll work directly alongside the producer and become part of the creative decision-making process.

For someone who wants to build a long-term career in film, this position offers exceptional exposure and growth.

Compensation

Competitive compensation based on experience.

Part-time or full-time arrangements are available, with opportunities for increased responsibility as projects expand.

How to Apply

Please send:

• Resume
• Short cover letter explaining why independent film excites you
• Links to any films, creative work, websites, reels, or portfolios (if available)

Most importantly, tell us what film changed your life—and why.

We’re looking for someone who wants more than a job.

We’re looking for someone who wants to help build the future of an independent film studio.

Pay: $50,000.00 - $75,251.35 per year

Benefits:

• Flexible schedule

Work Location: Hybrid remote in New York, NY 10011