Executive Administrative Assistant

Overview

We are seeking a highly organized and proactive Executive Administrative Assistant to join our dynamic team. This vital role provides comprehensive administrative support to senior executives, ensuring smooth daily operations and effective communication across departments. The ideal candidate will demonstrate exceptional organizational skills, technical proficiency, and a positive attitude, contributing to a productive and efficient work environment. This paid position offers an exciting opportunity to develop your administrative expertise within a fast-paced organization committed to excellence.

Duties

• Manage complex calendars, schedule meetings, and coordinate appointments for executives with precision and professionalism
• Handle multi-line phone systems, screen calls, and direct inquiries efficiently while maintaining excellent phone etiquette
• Prepare, proofread, and format correspondence, reports, presentations, and other documents using Microsoft Office Suite and productivity software
• Maintain organized filing systems—both digital and physical—and ensure data entry accuracy for all records
• Assist with office management tasks such as supply ordering, equipment maintenance, and facility coordination
• Support client communication efforts by managing email correspondence and follow-up actions promptly
• Utilize QuickBooks for basic bookkeeping tasks including invoicing, expense tracking, and financial record keeping
• Provide front desk support by greeting visitors, managing visitor logs, and ensuring a welcoming environment
• Collaborate with team members on special projects requiring strong organizational skills and attention to detail
• Perform general clerical duties such as photocopying, scanning, proofreading documents, and maintaining office supplies

Qualifications

• Proven experience in office management or administrative roles with a strong background in clerical support and customer service
• Proficiency in Microsoft Office applications including Word, Excel (spreadsheets), PowerPoint, and Outlook; familiarity with productivity software is essential
• Technical proficiency with multi-line phone systems, data entry tools, and office equipment is required
• Bilingual skills are highly desirable to effectively communicate with diverse clients and team members
• Prior experience with QuickBooks or similar accounting software is preferred for financial tasks
• Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
• Strong typing skills combined with meticulous proofreading abilities to ensure error-free documents
• Demonstrated ability to handle phone communication professionally while maintaining high standards of phone etiquette
• Personal assistant experience or prior front desk responsibilities will be considered advantageous
• Exceptional time management skills coupled with the ability to multitask effectively while maintaining attention to detail

This role is perfect for motivated individuals eager to contribute their administrative talents in a vibrant setting. If you thrive on organization, enjoy supporting teams through excellent communication skills, and possess technical proficiency across various office tools—this is your opportunity to shine!

Pay: From $24.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Education:

• Associate (Required)

Experience:

• Executive administrative support: 5 years (Required)

Ability to Commute:

• Newark, OH 43055 (Preferred)

Work Location: In person