Executive Administrative Assistant

Job Summary

We are seeking a dynamic and highly organized Executive Administrative Assistant to join our team! In this vital role, you will serve as the primary support for executive leadership, ensuring smooth daily operations and efficient office management. Your energetic approach and exceptional organizational skills will help foster a productive work environment, enabling leadership to focus on strategic initiatives. This position offers an exciting opportunity to showcase your administrative expertise while contributing to the overall success of our organization.

Duties

• Manage complex calendars, schedule appointments, and coordinate meetings for executive team members with precision and professionalism.
• Handle multi-line phone systems, screen calls, and direct inquiries with excellent phone etiquette and customer service skills.
• Prepare, review, and organize documents using Microsoft Office Suite, including Word processing, spreadsheets, and productivity software.
• Maintain accurate data entry records, files, and filing systems to ensure easy retrieval of information.
• Assist with office management tasks such as supply ordering, equipment maintenance, and general administrative support.
• Facilitate client communication and support front desk operations to create a welcoming environment for visitors and callers.
• Utilize technical proficiency in computer literacy to troubleshoot basic office equipment and improve workflow efficiency.

Requirements

• Proven experience in office management, administrative support, or clerical roles with a focus on executive assistance.
• Strong computer skills including proficiency in Microsoft Office (Word, Excel), spreadsheets, and data entry.
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Exceptional communication skills both written and verbal; bilingual abilities are a plus.
• Experience with QuickBooks or similar accounting software is desirable but not mandatory.
• Familiarity with multi-line phone systems and front desk operations.
• Demonstrated ability to handle confidential information discreetly while maintaining professionalism at all times.
• Personal assistant experience or calendar management expertise is highly valued.

Join us to be part of an energetic team that values proactive problem-solving, clear communication, and dedicated service! This role is paid and offers a rewarding environment where your organizational talents will truly shine as you support our leadership in achieving organizational excellence.

Pay: $20.00 - $35.00 per hour

Work Location: In person