Assistant to the Executive Director

Overview

Join our dynamic organization as an Assistant to the Executive Director, where your energetic support will drive the smooth operation of executive functions and organizational initiatives, as well as assist in classroom settings during classes, camps, and theatrical productions. This pivotal role offers an exciting opportunity to collaborate closely with senior leadership, grant writing, fundraising, and facilitate seamless communication with our clients. Your proactive approach and organizational prowess will empower our leadership to focus on strategic priorities while ensuring administrative excellence. This paid position is ideal for a motivated professional eager to grow their administrative and project management skills in a relaxed environment.

Responsibilities

• Learn from and assist the Executive Director in all aspects of management, fundraising, and grant writing
• Assisting teachers in musical theatre classrooms, camps, and productions.
• Manage confidential information with discretion, ensuring data security and privacy in all communications and documentation
• Maintain office operations through data entry, learning and utilizing ticketing system, handling correspondence via email or video conferencing software, and ensuring office supplies are stocked.

Skills

• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Excellent written and verbal communication skills coupled with professional phone etiquette.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), design programs (e.g. Canva), and productivity software such as DocuSign for document signing.
• Technical proficiency in video conferencing platforms (e.g., Zoom, Microsoft Teams) for virtual meetings and presentations.
• Skilled in event planning from conception through execution to ensure memorable and well-organized gatherings.
• Ability to handle multiple projects simultaneously while maintaining attention to detail and meeting deadlines.
• Strong interpersonal skills for corporate fundraising duties and effective internal communication within the organization.
• Background in Musical Theatre is preferred (music, dance, or acting)

This role offers an engaging environment where your proactive approach will make a tangible impact on organizational success!

Pay: From $41,600.00 per year

Benefits:

• Paid time off
• Professional development assistance

Work Location: In person