HIRING: Executive Personal Assistant – New York City/Long Island (Hybrid)

HIRING: Executive Personal Assistant – New York City/Long Island (Hybrid)

Our client is seeking a highly organized, resourceful, and proactive Executive Personal Assistant to provide high-level business, personal, and household support to a busy principal. This is an outstanding opportunity for a polished professional who enjoys problem-solving, thrives in a fast-paced environment, and takes pride in anticipating needs before they arise. The position offers a flexible hybrid schedule based on the principal’s daily needs.

Responsibilities

· Provide comprehensive executive and personal support across business and private matters.

· Manage a complex calendar, including business meetings, personal appointments, and family commitments.

· Serve as a trusted gatekeeper and liaison with business associates, household staff, vendors, family members, and personal contacts while maintaining the highest level of discretion and confidentiality.

· Research solutions, anticipate needs, proactively solve problems, and ensure the seamless day-to-day management of the principal’s business and personal affairs.

· Manage bill payments, household expenses, insurance matters, claims, and related paperwork.

· Perform additional administrative and personal responsibilities as needed in a dynamic, fast-paced environment.

· Coordinate domestic and international travel, including detailed itineraries and all travel logistics.

· Manage day-to-day personal errands, including returns, exchanges, and other miscellaneous requests.

· Purchase groceries, gifts, and household essentials while ensuring the residence remains fully stocked.

· Assist with household organization and oversee household management, including vendor coordination and service appointments.

· Coordinate reservations, gifting, special events, and other personal projects.

· Help care for a friendly dog, including coordinating appointments and occasional walks.

Qualifications

· Must reside in New York City.

· Minimum of 2 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative or private-service role.

· Bachelor’s degree

· Exceptional organizational skills with meticulous attention to detail.

· Strong verbal and written communication skills.

· Excellent problem-solving abilities with the ability to anticipate needs and work independently.

· Highly resourceful, proactive, and capable of managing multiple priorities simultaneously.

· Proficiency with Microsoft Office Suite, Excel, Quicken, and technology-based scheduling and productivity tools.

· Experience with calendar management, travel coordination, and household administration.

· Professional, polished, discreet, dependable, and service-oriented.

· Flexible schedule with the ability to adapt to changing priorities.

· Valid driver’s license strongly preferred. A vehicle will be provided for occasional driving to and from Long Island and the Hamptons.

Compensation & Benefits

· Base salary: $75,000–$100,000, commensurate with experience.

· Annual discretionary bonus.

· Medical benefits stipend.

· Flexible hybrid work schedule based on the principal’s needs.

· Opportunity to work in a dynamic, fast-paced private environment with a supportive principal.

We are looking for someone who is personable, resourceful, and enjoys taking ownership of a diverse range of responsibilities. If you are a polished professional who thrives behind the scenes, enjoys solving problems, and takes pride in making life run seamlessly for others, we would love to hear from you.

Pay: From $75,000.00 per year

Education:

• Bachelor’s (Required)

Work Location: Hybrid remote in New York, NY 10021