Executive Assistant II - Exec Workplace Ambassador

Work Location:

New York, New York, United States of America

Hours:

40

Pay Details:

$23.25 - $34.00 USD

TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate’s skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs.

As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.

Line of Business:

Administration

Job Description:

Department Overview:

Our Enterprise Real Estate team helps build our business from the ground up in all the communities we serve. In this dynamic space, the team designs, develops, and manages our corporate real estate portfolio while creating exceptional workplace experiences that enable colleagues to connect, collaborate, and perform at their best. The Workplace Ambassador Program is a key component of the workplace experience strategy, delivering hospitality-focused services, operational support, colleague engagement, and workplace readiness across TD’s corporate portfolio. Workplace Ambassadors serve as the local face of Enterprise Real Estate, helping create welcoming, seamless, and engaging workplace environments.

Job Description Summary:

The Executive Assistant II provides dedicated administrative support to executives and may also provide a broad range of administrative or general office support for a broader team.

Depth & Scope:

• Reports to a TDBG Senior Vice President (SVP) and provides dedicated executive administrative support
• Fully qualified administrative support performs multiple tasks and/or works on a diverse range of tasks of medium complexity
• Takes a broad perspective to identify and resolve issues that are atypical, infrequent or not covered by stated processes
• Typically has interaction with internal customers / partners, may interact with external partners
• Focus of work is on the completion of day to day, weekly and/ or monthly processes or activities; may include longer term routine activities
• Has autonomy and some discretion to make decisions within well-defined parameters
• Role may also be involved with the administration of sensitive and/or confidential material requiring discretion
• Requires proficiency gained through job related training to perform a range of duties, and has working level knowledge of the business unit / operational functions as well as regulatory issues/requirements for jurisdictions

Education & Experience:

• Post-Secondary education
• 3+ years of experience

Preferred Skills & Experience:

• Proven experience supporting senior executives, leadership teams, or VIP stakeholders in a corporate environment.
• Exceptional relationship-building, communication, and stakeholder management skills, with the ability to interact confidently with senior leaders and external partners.
• Strong organizational, planning, and multitasking skills, with the ability to manage competing priorities in a fast-paced environment.
• Demonstrated professionalism, discretion, and sound judgment when handling sensitive and confidential information.
• Experience coordinating executive meetings, events, hospitality programs, travel, and workplace logistics.
• Proactive, service-oriented mindset with strong problem-solving abilities and a commitment to delivering an exceptional executive experience.

Customer Accountabilities:

• Provides a high level of administrative support ensuring quality service and professionalism at every interaction
• Acts as the point of contact among executives, employees, clients and other external partners
• Manages information flow in a timely and accurate manner
• Maintains executives’ schedules by planning and scheduling meetings, conferences, teleconferences, and travel
• Manages expenses and prepare weekly, monthly or quarterly reports
• Formats information for internal and external communication – memos, emails, presentations, reports
• Takes minutes during meetings
• Screens and directs phone calls and distributes correspondence
• Supports…