Executive Assistant & Business Administrator

About Us

Humdingers is an independent catering and hospitality company operating cafes, corporate catering, events and food production across London. We’re a growing, fast-paced business where no two days are ever the same.

We’re looking for a highly organised, proactive and personable Executive Assistant & Business Administrator to join our Head Office team. This is a varied role supporting our Managing Director, while also providing administrative support to the Senior Management Team across the wider business.

This is an excellent opportunity for someone who enjoys variety, takes pride in keeping things organised and wants to become an integral part of a growing company.

The Role

Working closely with the Managing Director and Senior Management Team, you’ll provide a mixture of executive assistant and business administration support across multiple areas of the business.

From managing diaries and arranging travel to supporting HR administration, operations and compliance, you’ll play an important role in ensuring the business runs efficiently behind the scenes.

If you enjoy being organised, solving problems and getting stuck into a wide variety of tasks, this could be the perfect role for you.

Key Responsibilities

• Manage the Managing Director’s diary, meetings and appointments.
• Arrange travel, accommodation and meeting logistics.
• Assist with business correspondence and administrative tasks.
• Provide confidential administrative support to the Managing Director.
• Support the Senior Management Team with day-to-day administration.
• Assist with recruitment administration, onboarding and HR documentation.
• Maintain accurate employee and company records.
• Support Health & Safety administration and compliance documentation.
• Assist with operational administration, logistics and supplier coordination.
• Manage filing systems and maintain accurate business records.
• Order office supplies and support the smooth running of the office.
• Help coordinate meetings, projects and company events.
• Take ownership of ad hoc administrative tasks and projects as required.

About You

We’re looking for someone who is naturally organised, enjoys working in a busy environment and has excellent attention to detail.

You’ll be proactive, reliable and confident managing multiple priorities, while remaining calm under pressure. You’ll also be comfortable handling confidential information and building positive relationships with colleagues, suppliers and clients.

No two days are the same at Humdingers, so we’re looking for someone who enjoys variety and is happy to get involved wherever support is needed.

Essential Skills & Experience

• Previous experience in an Executive Assistant, Personal Assistant, Office Administrator or Business Support role.
• Excellent organisational and time management skills.
• Strong written and verbal communication skills.
• High level of attention to detail.
• Good knowledge of Microsoft Office (Outlook, Word and Excel).
• Ability to prioritise workload and work independently.
• Professional, trustworthy and discreet when handling confidential information.
• Positive attitude and willingness to learn.

Desirable

• Previous experience within hospitality, catering or events.
• HR administration experience.
• Health & Safety administration experience.
• Experience supporting senior managers or business owners.
• Experience using cloud-based business systems.

If you’re someone who loves keeping things organised, enjoys supporting people and thrives in a fast-moving environment, we’d love to hear from you.

Pay: £30,000.00-£32,000.00 per year

Benefits:

• Casual dress
• Company pension
• Discounted or free food
• Employee discount
• Store discount

Work Location: In person