Executive Assistant

About the Company

LanceSoft is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior executives. The ideal candidate will excel in managing executive priorities, coordinating across global teams, and maintaining confidentiality while ensuring the smooth execution of daily business operations.

About the Role

The Executive Assistant is responsible for providing comprehensive administrative support to senior leadership, including calendar management, travel coordination, meeting planning, expense reporting, and executive communications. This role requires exceptional organizational skills, bilingual communication abilities in Korean and English, and the flexibility to support international business activities when needed.

Location: El Segundo, California, United States (Onsite)

Responsibilities

Executive Administration

• Provide high-level administrative support to senior executives.
• Manage executive calendars and daily schedules.
• Coordinate meetings, appointments, and executive priorities.
• Arrange domestic and international travel.
• Handle confidential and time-sensitive information with discretion.
• Support executives with day-to-day administrative needs.

Meeting & Event Coordination

• Organize meeting logistics and scheduling.
• Prepare meeting rooms prior to executive meetings.
• Arrange snacks and beverages for meetings.
• Ensure meeting spaces are clean and organized after use.
• Coordinate meeting materials and resources.
• Support successful execution of executive meetings.

Communication & Stakeholder Coordination

• Coordinate with internal teams across multiple time zones.
• Communicate effectively with external partners.
• Support collaboration across multilingual environments.
• Build positive relationships with stakeholders at all levels.
• Facilitate clear and professional executive communications.
• Assist with international business coordination.

Administrative Operations

• Prepare and process expense reports.
• Assist with invoice processing and administrative documentation.
• Maintain organized business records and files.
• Support routine office administration tasks.
• Ensure administrative processes are completed accurately.
• Manage multiple priorities while meeting deadlines.

Executive & Travel Support

• Support executives during onsite visits and international travel.
• Assist with overseas business visit coordination.
• Adapt to changing executive priorities and schedules.
• Provide proactive support for executive initiatives.
• Maintain professionalism in fast-paced environments.
• Contribute to efficient executive operations.

Requirements

Required Qualifications

• Experience providing executive-level administrative support.
• Excellent organizational and time management skills.
• Strong ability to manage multiple priorities simultaneously.
• Excellent verbal and written communication skills.
• Native-level proficiency in both Korean and English.
• Strong interpersonal and stakeholder management skills.
• Experience coordinating executive calendars and meetings.
• Experience arranging business travel.
• Experience preparing expense reports and processing invoices.
• Ability to handle confidential information with discretion.
• Proactive, disciplined, and self-motivated work style.
• Outgoing personality with a collaborative, people-focused approach.
• Willingness to travel internationally as business needs require.

Preferred Qualifications

• Experience supporting senior executives in a global organization.
• Experience working across multiple time zones.
• Experience coordinating international business activities.
• Strong administrative and office management experience.

Benefits

• Temp-to-permanent employment opportunity.
• Opportunity for international business travel.
• Professional experience supporting senior executive leadership.

Equal Opportunity Employer

LanceSoft is committed to creating an inclusive workplace and provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.