Executive Assistant - $70k

Henderson Harbor Group is a premier executive search and consulting firm with specialized expertise in Finance, Accounting, Tax, and Technology. Our search division recruits highly skilled professionals on a direct-hire basis. We primarily service clients throughout the NY/NJ area and nationally through our AAFA network.

Our client is a global investment management firm and is seeking an experienced Executive Assistant to provide dedicated support to a Partner and the Research Team. This is an outstanding opportunity for a polished, highly organized professional who thrives in a fast-paced financial services environment and enjoys working directly with senior leadership. The position will begin remotely and transition to a full-time, in-office role in New York City

Location New York, NY (Remote to Start; Transitioning to Full-Time In-Office

Key Responsibilities:

• Provide high-level administrative support to a partner and the research Team
• Manage complex calendars, coordinate meetings, and prioritize competing scheduling requests
• Arrange domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries
• Prepare, edit, and format presentations, reports, correspondence, and other business documents for the Partner and Research Team
• Coordinate conference calls, video meetings, and in-person meetings, ensuring all logistics and materials are prepared
• Process expense reports and assist with invoice tracking and administrative support
• Maintain organized electronic and physical filing systems for confidential business records
• Monitor action items, deadlines, and follow-up tasks to ensure timely completion
• Assist the Partner and Research Team with research projects, special initiatives, and ad hoc administrative assignments
• Serve as a liaison between the Partner, Research Team, clients, investors, vendors, and internal departments while maintaining the highest level of professionalism and confidentiality
• Support general office operations as the firm transitions to a full-time, in-office environment

Qualifications:

• Bachelor’s degree preferred
• Five or more years of Executive Assistant experience supporting senior executives
• Previous experience within investment management, hedge funds, private equity, financial services, or another professional services environment strongly preferred
• Experience supporting investment professionals, research teams, or multiple senior stakeholders is highly desirable
• Exceptional organizational and time management skills with the ability to manage multiple priorities
• Strong written and verbal communication skills
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Excellent attention to detail with strong follow-through and problem-solving abilities
• Ability to handle confidential information with discretion and professionalism
• Self-motivated with the ability to work independently while collaborating effectively with a team

Preferred Qualifications:

• Experience supporting Partners, Managing Directors, or executive leadership within an investment firm
• Proven ability to anticipate executive needs and proactively resolve issues
• Strong interpersonal skills with the ability to build relationships across all levels of an organization
• Professional, dependable, and adaptable in a fast-paced environment
• Positive attitude with a willingness to take ownership of responsibilities and support the team wherever needed
• Experience working in a high-growth or entrepreneurial business environment is a plus