Executive Assistant & Business Operations Manager

Kim Stanwood Terranova is seeking an exceptional Executive Assistant and Business Operations Manager to become an integral part of her growing organization.

This is not an administrative assistant position. It is a leadership role for someone who thrives in a fast-paced entrepreneurial environment, possesses outstanding organizational skills, exercises excellent judgment, and practices high integrity, and is passionate about helping create positive impact in the world.

The Executive Assistant will serve as Kim’s right hand, overseeing day-to-day operations while coordinating client services, business development, marketing initiatives, events, product fulfillment, and strategic growth opportunities.

This individual must be proactive rather than reactive, highly organized, detail-oriented, technologically savvy, creative, and capable of managing multiple priorities simultaneously.

This person must understand the confidential importance of the business of spiritual counseling, serve as the communications link for Kim and her clients in a clear, kind, and respectful manner. Self-motivation is a necessity.

Primary Responsibilities:

•      Maintains appropriate files and protects confidential documents and information.

•      Coordinate social media strategy across Instagram, Facebook, YouTube, TikTok and LinkedIn, including reels, short videos, graphics, newsletters, and promotional materials.

•      Has strength as a brand manager, engaged in expansion of corporate speaking events, conferences, panels, and international platforms

•      Coordinates Zoom meetings, webinars, and virtual workshops

•      Edit/create content for social media, YouTube, and promotional materials.

•      Ensure communications reflect Kim’s brand and voice.

•      Proficiency with Microsoft Office, Zoom, Constant Contact, and spreadsheet management.

•      Develop outreach to corporations, conferences, podcasts, wellness organizations, and event planners to secure speaking opportunities.

•      Coordinate launches and ongoing management of books, jewelry, apparel, digital products and future offerings.

•      Support workshops, retreats, corporate events, nonprofit initiatives, and special projects.

•      Support and inspire the work and the people and actively embraces Kim’s vision

Skills/Qualifications:

•      Proficient with computer software/systems

•      Willing to work extended hours when needed

•      Ability to use good judgment when making business decisions and performing tasks

•      Excellent verbal and written communication skills, kind & conscious

•      Attention-to-detail; demonstrates a high degree of accuracy

•      Excellent organization and time management; ability to prioritize workload and multi-task

•      Loves dogs

NOTE: This is a Part-Time Position, roughly 10-15 hours/week, 1099

To apply: Please send your resume and a brief note about why you’re drawn to this role.