Executive Administrative Assistant

We are looking for a competent Executive Administrative Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to executive’s working life and communication.

Responsibilities

• Act as the point of contact between the executive and internal/external clients
• Undertake the tasks of receiving calls, take messages and routing correspondence
• Handle requests and queries appropriately
• Do all Insurance processing, policy changes for insureds and answer billing questions
• Maintain diary, arrange meetings and appointments and provide reminders for all real estate appointments
• Accurately enter data
• Monitor office supplies and research advantageous deals or suppliers
• Assist in creating marketing presentations and briefs
• Develop and carry out an efficient documentation and filing system
• Ad Facebook content to site
• Office Coverage during working hours

Skills

• Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position
• High level verbal and written communication skills, as well as good listening skills
• Ability to multi-task, deal with interruptions, and prioritize daily workload
• Full comprehension of office management systems and procedures
• Excellent knowledge of MS Office
• Proficiency in English
• Exemplary planning and time management skills
• Up-to-date with advancements in office gadgets and applications
• Once trained, self-motivated to get through the daily workload, able to problem solve independently
• Simple Business math to assist in Billing inquires
• Discretion and confidentiality
• High School degree required; Associates degree or more preferred; additional qualification as personal assistant would be considered an advantage

Job Type: Full-time

Pay: $19.00 - $21.00 per hour

Benefits:

• Paid time off

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Ability to Relocate:

• Hudson, NY 12534: Relocate before starting work (Required)

Work Location: In person