Executive Assistant to Chief Executive Officer

Executive Assistant to CEO, Innovative AI Bio Pharma Company, Hudson Yards, NYC

An innovative AI-based Bio Pharma company whose mission is to speed up the drug approval process using technology seeks an exceptional Executive Assistant to serve as the trusted right hand and strategic partner of the CEO. Based in Hudson Yards. this is 4 days in the office, 1 day remote (usually Fridays) depending on what is going on. The ideal candidate has an entrepreneurial spirit, at least 7 years of experience supporting a C-Suite executive, preferably in pharma/healthcare, Biotech or at a technology firm. This is not a traditional support position, it requires someone who thrives as a strategic partner to the CEO , ensuring smooth execution and anticipatory management across all aspects of her life and ventures.

About the Job

• Serve as the primary liaison and trusted point of contact for the CEO, managing a complex calendar focusing on priorities.
• Own heavy calendar management across business ventures with internal stakeholders and investors anticipating conflicts and proactively reshaping the day
• Serve as a true gatekeeper and communicator for internal and external stakeholders
• Conduct research to prepare the CEO for meetings, briefings,
• Draft and manage correspondence, prioritize inbox and craft emails on her behalf
• Coordinate domestic and international travel with detailed itineraries
• As a public company, plan board and stockholder meetings
• Plan and execute dinners, events, receptions, and professional offsites; excellent project management skills
• Handle confidential information with utmost discretion
• Manage personal matters ad hoc projects, run errands
• Leverage technology and AI tools to optimize time management, streamline communications, and enhance overall efficiency

About You

• 7+ years supporting a CEO or senior C-Suite executive, preferably in an agile, entrepreneurial environment. Bio-Phara, Tech, Pharma/healthcare industry experience preferred.
• Bachelor’s Degree
• Proven ability to operate with discretion, judgment, flexibility, and emotional intelligence
• Exceptional organizational and anticipatory skills; able to manage multiple complex priorities seamlessly
• Confident communicator with impeccable written and verbal skills
• Adept at managing shifting priorities with a white-glove service mindset
• Demonstrated event experience, from private dinners to larger receptions board meetings and stockholder meetings and offsites
• Proactive and a true creative problem solver who knows how to take as much off the CEO’s plate.
• Strong proficiency in Microsoft Office Suite and Google Suite (they use both) Use of AI tools to improve efficiencies)
• A sophisticated, polished, warm personality with a genuine understanding of the “high touch” mindset needed to support the CEO effectively.
• Base Salary, Plus Bonus and Stock Options, Comprehensive HealthCare