Executive Assistant - Registered Investment Advisor (RIA)

About Us

We are a growing, client-focused Registered Investment Advisor (RIA) dedicated to providing personalized wealth management and financial planning services. We pride ourselves on delivering exceptional client experiences while maintaining the highest standards of professionalism, integrity, and confidentiality.

We are seeking an organized, proactive, and detail-oriented Executive Assistant with a strong financial background to provide high-level administrative support to our executive team. The ideal candidate thrives in a fast-paced environment, enjoys managing multiple priorities, and understands the unique needs of a financial advisory practice.

Position Summary

The Executive Assistant will serve as a trusted partner to senior leadership by managing schedules, coordinating client communications, supporting business operations, and ensuring the efficient day-to-day functioning of the office. Experience in financial services, wealth management, banking, or investment advisory is highly preferred.

Key Responsibilities

· Provide executive-level administrative support, including calendar management, meeting coordination, and travel arrangements.

· Prepare reports, presentations, meeting agendas, and correspondence.

· Coordinate client meetings and ensure a high-quality client experience before, during, and after appointments.

· Maintain accurate client records and documentation in accordance with regulatory and firm compliance standards.

· Assist with account paperwork, onboarding, and follow-up communications.

· Serve as a liaison between executives, clients, custodians, and other business partners.

· Monitor deadlines, prioritize competing tasks, and proactively identify scheduling conflicts.

· Support office operations, vendor relationships, and special projects.

· Handle confidential financial and personal information with discretion and professionalism.

Qualifications

· Bachelor’s degree preferred or equivalent professional experience.

· Minimum of 3–5 years of executive assistant or senior administrative experience.

· Experience in a Registered Investment Advisor (RIA), financial planning firm, wealth management office, banking, or financial services environment strongly preferred.

· Working knowledge of investment accounts, financial terminology, and client service processes.

· Excellent organizational, time management, and multitasking abilities.

· Exceptional written and verbal communication skills.

· High level of professionalism, discretion, and attention to detail.

· Proficiency with Microsoft Office Suite and CRM systems such as Redtail, Wealthbox, Salesforce, or similar platforms.

· Ability to work independently while supporting a collaborative team environment.

Preferred Qualifications

· Experience supporting financial advisors or C-level executives.

· Familiarity with custodial platforms such as Charles Schwab, Fidelity, or Pershing.

· Experience with financial planning or portfolio management software.

· Notary Public certification is a plus.

· What We Offer

· Competitive salary based on experience

· Performance-based bonus opportunities

· Health, dental, and vision benefits

· 401(k) with employer contribution

· Paid time off and holidays

· Professional development opportunities

· Collaborative and supportive work environment

Why Join Our Team?

This is an opportunity to become a key member of a respected advisory firm where your organizational expertise, professionalism, and financial knowledge will directly contribute to delivering an exceptional client experience. If you enjoy working in a relationship-driven environment and are passionate about excellence, we encourage you to apply.

To Apply: Please submit your resume and a cover letter outlining your experience and qualifications.

Pay: $55,000.00 - $70,000.00 per year

Work Location: In person