Executive Assistant

Our client, a global fintech firm, is searching for an Executive Assistant for their Chicago Office. This person will provide high-touch executive assistance to leadership, while also providing operational support to the firm as a whole. This is a great role for an experienced EA who loves being a proactive partner to busy executives and enjoys taking on projects that require strategic thinking, cross-departmental collaboration, and a knack for streamlining processes.

Responsibilities:

• Manage complex travel and calendar logistics across multiple time zones and offices.

• Coordinate domestic and international travel and lodging via meticulous agendas.

• Provide end-to-end meeting support including off-sites, client dinners, team meetings and activities, and other events as needed.

• Represent the executive team, developing relationships with internal and external stakeholders.

• Draft and review documentation, presentations, and communications for the leadership ship.

• Oversee expense reports, reimbursements, and credit card reconciliations.

• Show competency and interest in providing additional project support as needed.

Requirements:

• 5+ years in an Executive Assistant or similar leadership support role in a corporate environment required; Finance or Technology background preferred.

• Proficiency in Microsoft Office Suite and calendar management software required.

• Proven ability to support an executive team and manage dynamic priorities within a fast-paced environment.

• A growth mindset coupled with an eye for proactive problem solving.

• Meticulous organization and follow-through, ensuring all deliverables are timely and of high quality.

• Outstanding written and verbal communication, including confidentiality and professionalism in all matters.