Executive Administrative Assistant/ booker

Executive Assistant / Office Manager / Bookkeeper

Delta Home Services – Huntington, NY

About Us

Delta Home Services is a growing residential and commercial construction company serving Long Island. We are looking for a highly organized, dependable, and motivated professional to become an integral part of our team. This is much more than a typical office position—we’re looking for someone who can help keep the business running efficiently while providing exceptional customer service.

Position Summary

The ideal candidate is proactive, detail-oriented, professional, and comfortable wearing multiple hats. This person will manage daily office operations, assist with bookkeeping, coordinate schedules, support marketing efforts, and help the owner stay organized while ensuring customers receive outstanding service.

Responsibilities

• Answer incoming phone calls and respond to customer inquiries professionally
• Schedule estimates, projects, and service appointments
• Coordinate calendars and appointments for the owner
• Manage customer communication through phone, email, and text
• Prepare estimates, invoices, and customer paperwork
• Process accounts payable and accounts receivable
• Perform bookkeeping using QuickBooks
• Track payments and follow up on outstanding invoices
• Order materials, office supplies, and job-related products
• Maintain organized digital and paper filing systems
• Assist with permit applications and project documentation
• Coordinate with subcontractors, vendors, and suppliers
• Manage company email and daily correspondence
• Update customer records and job information
• Assist with payroll preparation and expense tracking
• Create and manage spreadsheets, reports, and documents
• Support marketing initiatives and promotional campaigns
• Manage company social media accounts (Facebook, Instagram, etc.)
• Take photos of completed projects and create social media content
• Help maintain and update the company website when needed
• Assist with customer reviews and online reputation management
• Perform other administrative and executive support duties as needed

Qualifications

• Previous experience as an Executive Assistant, Office Manager, Bookkeeper, or Administrative Professional
• Strong knowledge of QuickBooks
• Excellent organizational and time-management skills
• Strong communication and customer service abilities
• Experience with Microsoft Office and Google Workspace
• Comfortable using social media for business marketing
• Ability to multitask in a fast-paced environment
• High level of professionalism and confidentiality
• Self-motivated with excellent attention to detail
• Construction industry experience is a plus but not required

Preferred Skills

• QuickBooks
• Microsoft Excel
• Microsoft Word
• Outlook
• Google Calendar
• Facebook Business
• Instagram
• Canva (preferred)
• CRM software experience is a plus

What We’re Looking For

We want someone who takes ownership of their work, enjoys solving problems, communicates well with customers, and can help our growing company operate more efficiently. The right person will become an important part of our team and have opportunities to grow with the company.

Compensation: Competitive salary based on experience.

Location: Huntington, NY

Employment Type: Full-Time / part time

Pay: $26.97 - $32.47 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Huntington, NY 11743