Executive Assistant Office Manager

About the Company

A rapidly growing life sciences technology company is transforming how pharmaceutical organizations commercialize their therapeutics. By combining advanced technology, AI, and deep industry expertise, the company is building a next-generation commercial engine that enables pharma teams to launch campaigns faster and more effectively.

The Opportunity

We are seeking an Executive Assistant & Office Manager to provide high-level support to the leadership team while helping to build and maintain a productive, efficient, and engaging workplace environment.

This is a highly impactful, cross-functional role suited to someone who thrives in a fast-paced startup setting, enjoys creating structure in an evolving environment, and takes ownership of improving processes and operations.

Key Responsibilities

• Provide executive-level administrative support, including calendar management, travel coordination, meeting scheduling, and correspondence
• Act as the main point of contact for office operations, including facilities, supplies, vendors, and workplace logistics
• Coordinate internal meetings, team offsites, and company-wide events
• Support onboarding processes and ensure a seamless experience for new employees
• Manage confidential information with professionalism, discretion, and sound judgment
• Identify and implement improvements to administrative workflows and operational processes
• Support special projects and strategic initiatives as required
• Help foster a collaborative, high-performing workplace culture as the company continues to grow

Candidate Requirements

• 3+ years of experience as an Executive Assistant, Office Manager, Operations Coordinator, or similar role within a fast-paced environment
• Exceptional organizational skills with outstanding attention to detail
• Ability to manage multiple priorities, anticipate needs, and work independently
• Strong written and verbal communication skills
• Comfortable working in a dynamic environment with changing priorities
• Demonstrated ability to build processes, improve workflows, and increase operational efficiency
• Strong judgment and ability to handle sensitive information confidentially
• Proficiency with productivity tools including Google Workspace, Slack, calendar management platforms, and related systems
• Collaborative team player with a proactive and solutions-oriented mindset

Why Join?

✨ Join an innovative company operating at the intersection of life sciences and AI

✨ Work alongside experienced founders, investors, engineers, and operators

✨ Make a meaningful impact in a high-growth environment

✨ Take ownership of critical operations and help shape company culture from the ground up

If you’re a proactive, highly organized professional who enjoys supporting leadership, building efficient processes, and making an impact within a fast-growing company, we’d love to hear from you.