Admin Assistant

Hiring: Full-Time Administrative Assistant - Remote - $9,600 - $14,400/yr 🚀 About the Client 🚀

💛 20+ years of intentional kindness uplifting underserved urban communities through practical, hands-on service.

🥫 Food, footwear, and family-focused programs —from food distribution and hot meals to shoe drives and basic foot care for those without access to podiatry.

🤝 Powered by volunteers, fueled by purpose —they serve thousands of individuals and families each month through community-driven programs.

🌟 A mission-led, faith-friendly culture where every conversation aims to be the best part of someone’s day.

🌱 A close-knit core team of passionate, kind-hearted people who believe in doing all the good they can—by every means, in every way, every single day.

🌟 About WeAssist 💡

🌍 Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families.

⚡ Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles.

🌎 Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses.

❤️ Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference.

🤝 An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don’t just work—they grow.

⚒️ Key Responsibilities of the Administrative Assistant 📝

🗂️ CRM & Data Management 📞 Donor & Volunteer Communication 🎉 Event & Program Coordination 🎨 Materials Design & Website Updates 📝 Meeting Support & Note-Taking 🥦 Food Ordering & Budget Tracking (Phase 2) Additional Information Review this Doc first! How To Prepare For The Recruiting Process -

• https://docs.google.com/document/d/1tCWNqlU4gNG4nQaEeo5iSKNB8A8X7xAlVCMDvZwkdDk/edit?tab=t.0#heading=h.gt6n5ybw2ujb

📢 Why Are They Hiring an Administrative Assistant? 🏢

Our client is hiring an Administrative Assistant to be the organizational backbone of their growing nonprofit—keeping data clean, communications warm, and operations running smoothly behind the scenes. As their programs and partnerships expand, the internal team needs a reliable, mission-aligned partner to take ownership of CRM management, donor and volunteer communication, event logistics, and day-to-day administrative tasks. This role is about more than checking boxes—it’s about helping a kindness-driven organization extend its impact even further. ❤️

If you’re a warm, detail-oriented, and highly organized administrative pro who loves making people feel seen, supports mission-driven work, and thrives juggling multiple projects in a relational, faith-friendly environment—this role could be a great fit for you. ✨

Must-Haves ✅ Qualifications:

• 🙏 Nonprofit or Faith-Based Experience– Background working with charitable nonprofits, faith-based organizations, or Christian communities (the team is largely Christian and led by a pastor, though the organization itself is non-religious).
• 🗂️ Administrative & Executive Support Background– Solid experience in administrative or executive assistance, event coordination, and data entry.
• 📞 Comfortable with Phone Communication – Willing and able to spend approximately 15–20% of the workday on phone calls, connecting with donors, partners, and stakeholders.
• 💾 CRM Proficiency– Hands-on experience with a CRM platform (Neon CRM is a major plus, but other CRMs are fine if you can ramp quickly).
• ✍️ Strong Written & Verbal English– Excellent communication skills for engaging donors, partners, and volunteers with warmth and clarity.
• 💛 Warm, Genuine People Skills– Friendly, affirming, and people-first—the kind of person who naturally makes others feel valued.
• 🔍 Detail-Oriented & Organized– Strong attention to detail, follow-through, and the ability to track many moving parts at once.
• 🌟 Team Player with Initiative– A creative problem-solver and go-getter who brings ideas back to the team and lifts everyone up.

Nice-to-Haves

• 🥫 Logistics or Food Bank Coordination– Experience coordinating logistics with suppliers, vendors, or food banks is a major plus.
• 📊 Reporting & Spreadsheet Skills– Comfort exporting CRM data into Excel a…