Executive Assistant

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

How we LEAD:
We are currently seeking a dynamic Administrative Assistant to provide support to a Senior Executive. The ideal candidate is obsessively detailed, proactive, has a knack for problem solving and a “can do” attitude. Equally important, the ideal candidate will be someone who thrives in a fast-paced team environment - someone who actively contributes to their group in order to meet goals and manage projects, and actively listens to and respects the ideas of their co-workers to deliver excellent results. Experience supporting more than one seniorexecutive is ideal, but not required. Customer service mindset, entrepreneurial spirit, polished professional demeanor, and the ability to keep calm under pressure are musts. 
 
How you’ll CREATE:

• Support Executive Assistant across the board and cover all duties in absence
• Run errands for Senior Executives (varies daily)
• Completing expense reports
• Working closely with other assistants
• Research and purchase items for work / personal initiatives
• Assist in booking travel arrangements (work / personal)
• Support in planning all special events, on-site and off-site
• Coordinate and track merch and prepare gift bags for key individuals
• Manage in-coming mail and correspondence

Bring your VIBE:

• “This is not a job, it’s a lifestyle” mentality
• Extremely detail-oriented
• Must be self-starter with ability to prioritize, organize and follow-through with every task given
• No task is too small, and no challenge is too great. A “can-do” positive attitude is essential
• Handles every task with sense of urgency
• Committed, willing to learn and flexible
• Problem solver who takes initiative, anticipates every need, and thinks outside the box
• Must be resourceful and have ability to work under high pressure and speed
• Ability to handle confidential information and interact with high-level executives
• Impeccable phone etiquette
• Excellent oral and written communication skills required
• Must be team player
• Strong computer skills: PC experience (proficiency in MSWord, Excel, PowerPoint, Photoshop, etc.)
• Available late nights and weekends if needed (depending on circumstances)

Perks Playlist:

Join an entrepreneurial, global organization where authenticity, boldness, creativity, connection, drive, and insight aren’t just values—they’re how we work every day. Here are some of the ways we support you along the way (and just a few of the benefits we offer):

• Comprehensive medical, dental, and vision coverage
• Including 100% coverage for out-patient in-network mental health services
• Fertility coverage for eligible medical plan participants
• Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
• Student Loan Repayment Assistance and Tuition Reimbursement
• 401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution

A variety of ways to prioritize much-needed time away from work including:

• Flexible Paid Time Off (PTO) for exempt employees
• 3-weeks PTO for non-exempt employees
• 2-weeks paid Winter Break
• 10 Company Holidays (including Juneteenth and Wellbeing Day)
• Summer Fridays (between Memorial Day and Labor Day)
• Generous paid parental leave for every type of parent

Check out our full overview of benefits on the Perks Playlist page of the career site.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.

Please note, UMG is not enrolled in E-Verify in California and New York, and cannot support employment of candidates whose employer must enroll in E-Verify, for example candidates on STEM-O…