Executive Assistant

Our client, a leading financial services firm in downtown Chicago, is seeking an Executive Assistant to provide high-level support to senior leadership while serving as a key partner in the day-to-day operations of the office. This highly visible role is ideal for a polished, proactive professional who thrives in a fast-paced environment and enjoys balancing executive support with creating an exceptional workplace experience.

The ideal candidate is highly organized, resourceful, and capable of anticipating executive needs while managing multiple priorities with professionalism and discretion. This individual will serve as a trusted partner to leadership, ensuring executives are supported and the office operates seamlessly.

What You’ll Do

• Provide high-level administrative support to senior executives, including complex calendar management, meeting coordination, travel arrangements, and expense reporting.
• Partner closely with executives to anticipate priorities, manage schedules, and ensure day-to-day operations run efficiently.
• Coordinate executive meetings, conference room logistics, presentation materials, and high-touch client hospitality.
• Serve as the primary point of contact for visitors, clients, and vendors, delivering a polished and professional experience.
• Plan and coordinate executive meetings, leadership offsites, office events, employee engagement initiatives, and team celebrations.
• Oversee office operations, including vendor relationships, building management, office services, supplies, mail, and workplace resources.
• Assist with special projects and cross-functional initiatives while identifying opportunities to improve processes and enhance the overall employee experience.

What We’re Looking For

• Bachelor’s degree required.
• 3+ years of Executive Assistant experience supporting senior executives, preferably within financial services, professional services, or another fast-paced corporate environment.
• Demonstrated ability to manage complex calendars, coordinate executive travel, and handle confidential information with discretion.
• Exceptional organizational and multitasking skills with the ability to prioritize competing demands independently.
• Strong written and verbal communication skills with a polished, executive-level presence.
• Proactive, solutions-oriented mindset with the ability to anticipate needs before they arise.
• High attention to detail, sound judgment, and a strong sense of ownership.
• Proficiency in Microsoft Office Suite and Outlook.

Why This Opportunity?

• Join a leading financial services firm with a collaborative, high-performing culture.
• Serve as a trusted partner to senior leadership in a highly visible role with significant ownership and impact.
• Enjoy a dynamic position that combines executive partnership with workplace leadership.
• Competitive compensation, comprehensive benefits, and strong long-term career growth opportunities.

The Equus Group is an Equal Opportunity Employer and takes pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion, or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.