Executive Assistant to C-Suite

Executive Assistant to C-Suite

Overview

A highly successful and fast-growing global investment management firm is seeking an experienced Executive Assistant to provide dedicated support to a senior C-suite executive. This is a true business partnership role for someone who thrives in a fast-paced environment, operates with a high degree of discretion, and enjoys being the go-to person for a dynamic leader.

The ideal candidate is proactive, highly organized, and able to anticipate needs before they arise. They will serve as a partner to the executive, ensuring priorities are managed seamlessly and day-to-day operations run efficiently.

Key Responsibilities

• Manage complex and ever-changing executive calendars across multiple time zones
• Coordinate extensive domestic and international travel arrangements, including detailed itineraries
• Prepare and manage expense reports and related documentation
• Organize meetings, conferences, and executive events
• Act as a gatekeeper and liaison between the executive and internal/external stakeholders
• Prioritize competing demands and adjust quickly to shifting business needs
• Handle highly confidential information with professionalism and discretion
• Coordinate with other executive assistants and support teams to ensure seamless communication and execution
• Assist with special projects and ad hoc requests as needed

Qualifications

• 10+ years of Executive Assistant experience supporting senior leadership
• Significant experience supporting C-suite executives
• Demonstrated ability to manage multiple priorities in a high-pressure environment
• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• Highly proactive with the ability to anticipate challenges and resolve issues independently
• Professional, polished, and adaptable demeanor
• Strong sense of ownership, urgency, and accountability
• Proficiency with Microsoft Office Suite and modern collaboration tools

Preferred Experience

• Experience supporting executives within financial services, professional services, technology, or other fast-paced corporate environments
• Exposure to global organizations and international stakeholder management
• Experience coordinating complex travel and executive-level meetings

Work Environment

• Full-time, in-office role based in New York City (some remote flexibility while Principal travels)
• Collaborative, professional, and high-performing culture
• Opportunity to work closely with senior leadership and have a meaningful impact on the organization

Ideal Candidate

The successful candidate is calm under pressure, exceptionally detail-oriented, and takes pride in delivering white-glove executive support. They are confident managing sensitive matters, comfortable navigating ambiguity, and excited by the opportunity to become a trusted long-term partner to a senior executive.

Apply now!