Executive Assistant / Lifestyle Manager to Entrepreneur

JRN: 2535

We are seeking an Executive Assistant / Lifestyle Manager to support our client who is a highly accomplished entrepreneur, investor, and hospitality executive with a rapidly expanding portfolio of businesses, development projects, and personal ventures.

The principal primarily splits time between Orange County and Los Angeles.

This is a highly visible role supporting the principal directly across both personal and professional priorities. The ideal candidate is polished, resourceful, exceptionally organized, and capable of managing a wide variety of responsibilities with discretion, efficiency, and sound judgment.

Responsibilities

Executive & Administrative Support

• Manage an ever-changing personal and professional calendar
• Coordinate appointments, meetings, reservations, and commitments
• Monitor communications and assist with follow-up as needed
• Organize digital files, records, and computer systems
• Track projects, deadlines, and action items
• Conduct research and support special projects
• Serve as a liaison with business contacts, consultants, vendors, and external partners

Travel & Logistics Management

• Coordinate all domestic and international travel arrangements
• Create detailed travel itineraries
• Manage flights, hotels, transportation, dining reservations, and experiences
• Anticipate travel-related needs and provide logistical support before and during trips
• Handle last-minute changes and troubleshoot travel issues

Lifestyle & Personal Support

• Manage personal appointments and scheduling
• Coordinate dinner parties, social gatherings, and special events
• Source gifts and oversee special occasion planning
• Assist with wardrobe coordination, personal shopping, and styling support
• Coordinate with stylists, retailers, and service providers
• Manage household-related logistics and personal projects
• Support pet-related scheduling and coordination as needed

Relationship & Project Coordination

• Respond to and coordinate inquiries from customers and external stakeholders
• Communicate with real estate professionals, developers, and project partners
• Assist with various entrepreneurial, investment, and creative initiatives
• Ensure seamless execution of ongoing projects across multiple areas of the principal’s life and business interests

Qualifications

• 7+ years of experience supporting a HNW individual, founder, executive, entrepreneur, celebrity, or family office principal
• Exceptional organizational and project management skills
• Strong written and verbal communication abilities
• Ability to maintain complete confidentiality and discretion; NDA required
• Strong technology skills with the ability to organize digital files and systems
• Professional presence with high emotional intelligence
• Must be comfortable commuting frequently to Laguna Beach and traveling to Los Angeles as neededTop of FormBottom of Form

Location: Orange County, CA (with LA travel capability needed)

Compensation and benefits: $130,000 DOE, comprehensive benefits package provided.