Legal Executive Assistant / Client Intake Specialist

Law Offices of Parag L. Amin, P.C.

Location: In-Person | West Los Angeles / El Segundo Area

Job Type: Full-Time

Pay: $22–$27 per hour + performance incentives

DO NOT CONTACT THE FIRM DIRECTLY. FOLLOW THE APPLICATION INSTRUCTIONS PROVIDED IN THIS JOB POSTING.

About Us

The Law Offices of Parag L. Amin, P.C. is a growing law firm committed to exceptional client service, teamwork, and professional excellence. We take pride in building a supportive, accountable, and growth-oriented workplace where team members are valued and developed.

We are seeking a Legal Executive Assistant / Intake Specialist to serve as the first point of contact for prospective and existing clients. This role is ideal for a polished, organized, and people-focused professional who thrives in a fast-paced office environment and understands the importance of creating a strong first impression.

Company Video: https://youtu.be/HQB1X6VsxKo?si=KAeh3lMtc4pzBxw4

About the Role

This is more than a traditional executive assistant position. You will help shape the client experience from the first phone call or office visit, while supporting the Founder and Managing Attorney, as well as intake, front office coordination, and general administrative operations.

This role also includes light support for the firm’s social media efforts by helping coordinate approved content and capturing appropriate day-to-day office moments that reflect the firm’s professionalism and client-centered approach.

Key Responsibilities

• Serve as a polished and professional first point of contact for prospective and existing clients, both by phone and in person
• Handle incoming calls, inquiries, and front-office communications with professionalism, sound judgment, and a high level of responsiveness.
• Conduct initial intake conversations with prospective clients, gather relevant information, and help facilitate movement into the consultation process.

·        Enter and maintain accurate client information in firm systems

• Schedule consultations and manage calendars for attorneys and staff
• Assist with preparation of client materials and documents as needed
• Provide front office administrative support, including mail, scanning, supplies, and general office organization
• Help support the firm’s social media presence through approved content coordination and related administrative assistance
• Maintain a clean, organized, and professional office environment
• Perform other administrative and intake-related duties as assigned

Qualifications

• High school diploma or equivalent required
• 2+ years of experience in customer service, client intake, reception, call center, retail sales, or professional services
• Strong verbal and written communication skills
• Excellent interpersonal skills with strong listening and rapport-building ability
• Highly organized with strong attention to detail
• Able to multitask and prioritize in a fast-paced environment
• Proficient in Microsoft Office, including Word, Excel, and Outlook
• Comfortable learning new systems and technology
• Professional, dependable, proactive, and able to maintain confidentiality
• Interest in social media and familiarity with major platforms is a plus

Why Join Us

• Competitive hourly compensation
• Opportunity to earn performance-based incentives
• Health benefits and paid time off after the 90-day probationary period
• Professional development and growth opportunities
• Supportive, team-oriented office culture

Our Core Values:

These principles guide our approach, define our culture, and drive our success: Growth, Integrity, Value, Proactivity, Accountability, Results, Dependability, Service.

How to Apply

To be considered, applicants must submit:

1. A resume
2. A short introductory video answering:

• Why are you the best person for this job?
• Which of the firm’s Core Values resonates with you most, and why?

Please email your resume and video link to [email protected] .

Applications submitted without these requirements will not be considered.