Executive and Personal Assistant to CEO

Exciting mobile app start-up seeking executive and personal support for CEO. This is a great opportunity to be at the forefront of an up and coming mobile vertical platform and work closely with veteran Hollywood producer Bill Block.

Qualifications:

• Experience with social media marketing and content (TikTok, Instagram, Facebook, and Google).

• Strong understanding of generative AI tools and emerging AI technologies.

• Interest in mobile content and understanding of vertical content/microdramas.

• Demonstrates professionalism and ability to maintain the highest level of confidentiality.

• Ability to shift priorities quickly in response to changing circumstances, remaining flexible, calm, and focused while multi-tasking.

• Excellent communication skills, both written and verbal, with the ability to effectively and efficiently communicate with all levels of Producer, management, staff, and talent.

• Excellent organizational and follow through skills a must.

• Ability to work independently and take ownership of special projects.

• Must be a resourceful problem solver

• Demonstrated ability to partner with others and build relationships, team player.

• Ability to write professional correspondence.

Technical Skills:

• Microsoft Word, Powerpoint, Excel

• Google docs, sheets, slides, and drive

• One Drive

• Zoom & Google Meets

• Docsend & Adobe Acrobat

• Quick learner for new software

Executive responsibilities:

• Manage Producer’s calendars, orchestrate travel logistics, make reservations, communicate pertinent directions and instructions for meetings and events.

• Manage phone and email correspondence. Keep diligent records of all contacts.

• Manage and coordinate logistics with all office staff.

• Maintain digital filing system of all legal, financial, business, and personal documents.

• Update and organize scripts, submissions, production-related documents, personal documents, NDAs, expense reports, etc.

• Maintain large database of logins, passwords, memberships, and travel documents. Make note of expiry dates and renew accordingly.

• Track invoices for expenses related to travel reimbursements, production costs, etc.

• Execute runs for both personal and business errands. Handle online ordering and shipping for both personal and business needs.

• Provide simple technology troubleshooting support on a standby basis.

• Anticipate and preemptively act upon logistical complexities.

Personal responsibilities:

• Liaise with and complete tasks for the family as needed

• Manage travel logistics for the family

• Set and coordinate personal appointments

• Manage and coordinate logistics with all household staff

• Actively maintain list of essential personal contacts, such as doctors, pharmacies, etc.

• Manage and track acquisition and movement of artwork

• Plan, coordinate, and direct parties / events as needed

• Handle gifts and reminders for both birthdays and annual holiday gifting

• Work closely with Producer’s family and communicate schedule needs / changes to them when appropriate

• Oversee household upkeep and delegate needs to staff