Executive Assistant

ABOUT THE ROLE

Loma Hospitality Group is a San Diego-based restaurant group operating three brands: Kebab Craft, Liberty Wing Co., and Loma Salad Bar. We’re growing fast and looking for a reliable, organized, and versatile operations assistant to help keep things running smoothly behind the scenes.

This role touches nearly every part of the business — from HR coordination and catering communications to creative support and supplier management. You’ll work closely with our leadership team and need to be someone who is comfortable switching gears quickly, communicates professionally, and takes ownership of their tasks without being asked twice. If you thrive in a fast-paced environment and love being the person who makes everything click, this role is for you.

WHAT YOU’LL DO

• Schedule interviews and coordinate communication with candidates and applicants
• Send onboarding and hiring documents to new employees
• Make bank runs and monitor cash deposits
• Assist in capturing photo and video content for use across our restaurant brands
• Create graphic designs for social media, menus, promotions, and internal use
• Monitor and respond to reviews on Google, Yelp, and other platforms in a timely, professional manner
• Respond to inbound catering inquiries and manage client communication throughout the process
• Draft catering proposals and maintain ongoing communication with catering clients
• Deliver catering orders and assist kitchen staff with order preparation as needed
• Manage and track invoices from suppliers across all brands
• Place and monitor inventory orders to ensure adequate stock levels
• Support the leadership team with additional tasks as the business requires

QUALIFICATIONS

REQUIRED

• Excellent written and verbal communication skills — you’ll be representing our brands in writing daily
• Strong organizational skills and ability to manage multiple priorities at once
• Comfortable with basic graphic design tools (Canva or similar)
• Ability to work independently and follow through on tasks without heavy supervision
• Professional and personable demeanor when interacting with clients, candidates, and vendors
• Reliable personal vehicle and valid driver’s license (local deliveries required)
• Reliable laptop for administrative and creative work
• Ability to lift up to 50 lbs (catering order support)

PREFERRED

• Prior experience in an administrative, operations, or coordinator role
• Background in or genuine interest in the restaurant, hospitality, or food & beverage industry
• Experience with invoice management, vendor communication, or basic bookkeeping
• Familiarity with Google Workspace (Docs, Sheets, Gmail, Drive)
• Comfortable on camera experience assisting with content creation