Office Administration and Executive Assistant

Capax RM, Office Administration/Executive Assistant

• Central London, Office-based – 4 days per week, 10am–5pm
• £18 p/h zero-hours contract

Capax RM, established in 2010, is an ERP executive search firm which dominates lucrative markets across North America and Canada. We offer high-level solutions to specialists within American businesses from London.

Our markets include Oracle, Sage, Microsoft and Acumatica. We are a well-known brand and have helped our clients maximise profit and have earnt the right to become a trusted partner to over 10,000 clients.

Achieving our goal to be the most successful brand in the market comes from both the people who are already in the business and also the future people who will join us. We put support, progression and professional development at the forefront of everything we do so that our consultants feel empowered to reach their full potential; whether that is Senior Levels of Management, building out new markets or running their own companies through us.

About the Role

We are looking for an organised and proactive Office Administration/Executive Assistant to support the smooth running of our office and provide administrative and reporting support to our Senior Leadership Team. This role reports into the Director of Operations and is well suited to someone who takes ownership, works quickly and accurately, and is comfortable operating at pace in a fast-moving environment. This is an ideal opportunity

Key Responsibilities

• Office Management – Oversee the day-to-day running of the office, including managing supplies, keeping track of office equipment and replacing where necessary, ensuring the workplace runs efficiently and smoothly.
• Data Reporting – Pull and compile data from relevant systems to produce clear, accurate reports for managers on a daily and weekly basis, helping inform business decisions.
• Executive Assistant Support – Provide administrative support to the Senior Leadership Team, including typing up notes, preparing agendas, and writing minutes for key meetings.
• Ad Hoc Support – Respond to ad hoc requests from Senior Leadership as needed, providing flexible and responsive support across a range of tasks.

What We’re Looking For

• A proactive self-starter who takes ownership of individual tasks without needing to be chased
• Highly organised, with the ability to complete tasks quickly and accurately with minimal oversight or feedback
• Comfortable working at speed, as many tasks will need to be turned around immediately once requested
• Strong written communication skills, particularly for minute-taking and note summarising
• Confidence working with data and basic reporting tools (e.g. Excel/Google Sheets)
• Ability to manage multiple priorities and work discreetly

Pay: £18.00 per hour

Work Location: In person