Executive Assistant & Business Admin Support
- Source: Indeed
- J-Tech Systems
- Hybrid
- Coulsdon
- Full-Time
- Mid level
Job Description
Location: Coulsdon (with hybrid flexibility)
Part-time considered for the right candidate
Salary: £28,000 - £36,000 (pro rata, dependent on experience)
J-Tech Systems is a trusted provider of bespoke fire and security solutions, working with commercial clients and high-end residential properties across London and the South East. We are known for delivering highly technical work with discretion, professionalism, and attention to detail. We are now looking for an experienced and proactive Executive Assistant to support the leadership team and strengthen our internal operations.
About the Role
This is a varied and hands-on role supporting both business operations and our Managing Director. You will play a key part in client communication, scheduling, task management, and general business admin. The role suits someone who enjoys bringing structure to a fast-moving environment and is confident using industry tools like Simpro.
Key Responsibilities
- Manage client communications via email and phone
- Coordinate team diaries; manage job bookings and scheduling site visits
- Maintain accurate job records and service updates in Simpro
- Assist with RAMS documentation, certification and project files
- Track and follow up on tasks, deadlines, and project milestones
- Support Director with executive admin (e.g. inbox and task management)
What We Are Looking For
- Experience in an executive assistant, office manager or business admin role
- Strong written and verbal communication skills
- Familiarity with Simpro or similar field service/project management software
- Highly organised, detail-oriented and capable of managing multiple priorities
- Experience in a construction, engineering, or property-based environment is a bonus
- Confident, reliable and able to work independently
Working Arrangements
- Office based in Coulsdon, with hybrid working considered
- Part-time applications welcomed (e.g. school hours), depending on availability and experience
- Immediate start preferred
If you are someone who thrives in a small but growing business, enjoys making things run smoothly behind the scenes, and is confident working with both people and systems, we would love to hear from you.
Job Type: Full-time
Pay: £28,000.00-£36,000.00 per year
Application question(s):
- Do you have experience with Simpro?
Work Location: Hybrid remote in Coulsdon CR5 2HS
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