Executive Assistant

Work at the Center of AI, Commerce, and Marketing

AI is redefining how companies make decisions, create, reach customers, measure performance, and operate. While many businesses are experimenting around the edges, Adquadrant is building AI into the core of modern commerce and marketing.

We combine AI, media, creative, commerce, and advanced measurement to help consumer brands grow profitably. Our teams work directly with Google, Meta, TikTok, Snap, Pinterest, and other leading platforms. Adquadrant is also one of the few U.S. agencies recognized by TikTok as both a Marketing Partner and TikTok Shop Partner.

This role offers direct exposure to how AI is used across executive decision-making, marketing, commerce, and company operations. For someone determined to remain relevant and build real AI fluency, this is an unusually valuable seat.

The Opportunity

Adquadrant is seeking an experienced Executive Assistant to directly support our founders.

This is a senior, high-trust role for someone who creates leverage for demanding executives, protects their attention, anticipates what comes next, and makes sound decisions without step-by-step direction. You will manage complex priorities while owning selected vendor relationships, executive-office systems, special projects, and cross-functional initiatives.

This is not an entry-level or routine coordination role. You will exercise judgment, resolve problems, close loops, and keep consequential work moving.

Candidates must have at least five years of experience directly supporting a founder or C-suite executive. Ten or more years is strongly preferred.

Professional fluency in Mandarin Chinese, including the ability to read and write Chinese, is strongly preferred and will receive meaningful preference during selection.

What You Will Own

Executive Priorities and Decision Support

• Manage complex calendars, meetings, travel, inboxes, and rapidly changing priorities for the founders.
• Assess scheduling and communication requests, resolve conflicts, and make appropriate commitment decisions within delegated authority.
• Determine which matters can be resolved independently, delegated, or escalated.
• Prepare decision-ready agendas, briefings, summaries, reports, and follow-up communications by synthesizing what leadership needs to know.
• Track commitments, decisions, deadlines, and open items through completion.
• Anticipate needs, conflicts, and risks before they require executive intervention.
• Provide limited personal scheduling and administrative support requiring discretion and proactive follow-through.

Special Projects and Cross-Functional Execution

• Execute special assignments under general direction, determining the approach, stakeholders, resources, sequence, and next steps.
• Coordinate leadership meetings, company events, trainings, offsites, and other initiatives from planning through execution.
• Support business development and go-to-market activities, including research, meeting preparation, CRM administration, follow-up, and internal coordination.
• Work across departments to resolve dependencies and move executive priorities forward.
• Manage selected recruiting workflows and sensitive HR, compliance, legal, financial, and company documentation with accuracy and confidentiality.

Vendor, Financial, and Systems Administration

• Serve as the primary point of contact and day-to-day decision-maker for assigned vendor relationships.
• Evaluate proposals, negotiate routine pricing and contract terms, and approve purchases within established authority thresholds.
• Assess vendor performance and determine when to resolve, escalate, renegotiate, renew, or recommend transitioning a relationship.
• Monitor assigned budgets, identify variances, and make routine expenditure and procurement decisions within approved parameters.
• Maintain accurate vendor, contract, purchasing, and compliance records.
• Evaluate tools, recommend solutions, and independently manage approved implementations.
• Administer and troubleshoot selected systems, determining when to resolve issues internally or escalate to a vendor.

AI-Enabled Process Improvement

• Use AI tools to accelerate research, analysis, communication, meeting preparation, documentation, and executive decision support.
• Turn unstructured information into concise summaries, recommendations, action plans, and decision-ready materials.
• Analyze recurring workflows, identify ine…