Executive Assistant/Senior Executive Assistant

• Our Executive Assistants are made up of a team of experienced professionals that support our top executives across the globe. These critical team members are viewed as strategic partners who keep the executives and their teams focused on company goals while embracing the Salesforce Ohana
• We are looking for Executive Assistants to contribute to the growth of our company. This is an opportunity to work alongside individuals who are united by a strong sense of teamwork, service, and excellence
• Every Executive Assistant will have to use unique skills based on their executive’s job functions, personality, and communication style. Salesforce has a positive, diverse, and supportive culture, and we are eager to add another strong contributor to our growing Executive Assistant team
• Our Executive Assistants understand that the success of the executive is a reflection of their work and vice versa, which creates a true atmosphere of teamwork and job satisfaction
• Manage day to day schedules in such a way that the executive is able to complete their obligations in an organized, efficient way
• Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off- site meetings, one-on-one meetings, meetings with team members and customers, etc
• Proactively manage calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, team needs and Dreamforce
• Book appropriate domestic and international travel within Salesforce’s travel policy, taking into account travel Visas, costs and proper documentation
• Effectively work with employees from other groups within Salesforce and Senior Executives inside and outside the company, and recognizes key players within all organizations
• Assist with food orders, luncheon planning, and planning of other business related meetings as requested
• Other administrative and project duties as requested

Benefits

• Medical Care
• Life Insurance
• Retirement Savings
• Employee Assistance Programs
• With 9 standard holidays and four floating holidays, you get a total 13 paid days off each year- Experience working with/in large administrative teams
• Strong relationship management skills, ability to build a personal network throughout the company
• Skillful execution of administrative activities, with high attention to detail, organization and process
• Experience with the setting up and management of virtual meeting platforms such as Zoom, Webex, GoToWebinars, Google Hangouts and conference calls
• Project Coordination experience needed at an intermediate complexity
• Strong verbal and written communication. Ability to communicate clearly and effectively with senior leaders and external partners
• Experience partnering with senior management in a fast paced, innovative environment
• Working proficiency of Google Suite (Gmail, Docs, Drive, GMeet). Experience using Quip, Slack, Salesforce and Tableau and are a plus
• Minimum of 5+ years of applicable administrative experience, ideally from a global software organization
• Agility and flexibility in response to changing priorities and needs
• Customer centric orientation
• MUST be located in one of the listed locations AND be willing to go into an office on a hybrid basis (3x /week)
• Strong teamwork skills; and a confident ability to offer suggestions and improvements to process and work very collaboratively with others
• Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges
• Proven ability to manage projects, work under pressure and consistently make deadlines
• Possess an ability and curiosity and to comprehend the global DNA of the company and its organizations
• Have the ability to handle confidential material with the utmost discretion
• Ensure communications are clear, thorough, and specific, with attention to follow-through