Sr. Executive Assistant

Our client, a global business and technology firm, is looking for an Executive Assistant , that is highly organized. This Executive Assistant will support two C-level executives. This role focuses on calendar management, travel coordination, and expense processing, with occasional support for team recognition and events.

Location: Remote Support for East Coast Executives (Seattle HQ) - EST time zone

US citizens and those authorized to work in the US are encouraged to apply.

Work sponsorship is not available at this time.

Length of Assignment – 4+ months

Compensation - $60-65 Hourly

Additional Compensation: This position is not eligible for bonus or incentive compensation.

Benefits: Benefits available to eligible employees or consultants may include medical, dental, and vision insurance, paid sick leave, retirement savings plans, and other employer-sponsored programs.

Overview

We are seeking a highly experienced Executive Assistant to provide executive support to two C-level executives on a temporary contract assignment covering a maternity leave. This is a high-visibility opportunity with an anticipated start in September, although an earlier start may be available for the right candidate.

This role requires a polished, proactive professional who thrives in a fast-paced environment supporting senior leadership. The ideal candidate has extensive experience partnering with executive teams, managing complex priorities, and serving as a trusted advisor while maintaining the highest level of professionalism and discretion.

Key Responsibilities

• Provide high-level administrative support to two C-suite executives.
• Manage complex calendars across multiple time zones, balancing competing priorities and resolving scheduling conflicts.
• Coordinate domestic and international travel, including detailed itineraries, accommodations, and logistics.
• Serve as a primary point of contact for executive communications with internal and external stakeholders.
• Prepare presentations, agendas, executive briefings, reports, and meeting materials.
• Attend meetings, capture notes, track action items, and ensure timely follow-up.
• Support strategic initiatives through research, reporting, and data analysis.
• Build strong relationships with executive leadership, senior business partners, and cross-functional teams.
• Process expense reports and manage day-to-day executive administrative responsibilities.
• Coordinate executive meetings, leadership events, off-sites, and team activities.
• Assist with budget tracking, reporting, and executive office administration.
• Identify opportunities to improve processes and increase operational efficiency.
• Provide backup support for other Executive Assistants as needed.
• Collaborate across departments to ensure seamless communication and execution of priorities.

Required Qualifications

• 10+ years of Executive Assistant experience supporting senior executives.
• Experience supporting C-level executives within large enterprise organizations.
• Ability to work Eastern Time business hours.
• Extensive experience managing complex executive calendars and travel.
• Outstanding organizational, prioritization, and project coordination skills.
• Exceptional written and verbal communication abilities.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Copilot.
• High level of professionalism, discretion, and confidentiality.
• Ability to manage multiple executives and competing priorities simultaneously.
• Self-starter with excellent judgment, problem-solving skills, and the ability to anticipate executive needs.

Preferred Qualifications

• Bachelor’s degree in Business Administration, Communications, Program Management, or a related field.
• Experience partnering closely with Chiefs of Staff or senior executive leadership teams.
• Experience supporting multiple C-suite executives simultaneously.
• Experience with executive reporting, strategic planning support, and budget management.

The ideal candidate will bring:

• Extensive experience supporting C-suite executives in large corporate environments.
• A polished executive presence with excellent interpersonal and communication skills.
• Strong attention to detail and exceptional follow-through.
• The ability to anticipate needs, think ahead, and proactively solve problems.
• Experience managing competing priorities with minimal supervision….