Executive Assistant

TurnPoint Search is partnering with a family office to hire a highly organized, proactive, and resourceful Executive Assistant to support the executive team of a new entity. This role is multifaceted and requires an individual who can effectively manage a variety of responsibilities including the daily operations of the office, conducting research, and managing projects. The ideal candidate will be a strategic thinker with exceptional communication skills, a keen attention to detail, and the ability to handle sensitive and confidential information with discretion.

Responsibilities:

• Manage the executive’s calendar, including scheduling meetings and appointments, and coordinating travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Act as the point of contact for internal and external stakeholders, managing communications and responding to inquiries in a timely manner.
• Coordinate and organize executive meetings, including preparing agendas, taking minutes, and following up on action items.
• Oversee the daily operations of the office, ensuring a well-organized, efficient, and productive work environment.
• Manage office supplies, equipment, and vendor relationships to ensure the smooth functioning of the office.
• Ensure compliance with company policies and maintain an organized filing system for documents, records, and communications.
• Conduct research on various topics as requested by the executive team, summarizing findings and presenting them in a clear and concise manner.
• Stay informed about industry trends, competitors, and other relevant topics to provide valuable insights and recommendations.
• Assist in the preparation of reports and presentations by gathering and analyzing data.
• Assist in planning and executing special projects, tracking project progress, managing timelines, and coordinating with stakeholders to ensure successful project delivery.

Requirements:

• Bachelor’s degree required and advanced degrees preferred, with exceptional academic qualifications.
• A minimum of 5 years of experience, with a proven track record of managing complex projects and driving strategic initiatives.
• Exceptional organizational and time management skills, with the ability to prioritize effectively.
• Excellent written and verbal communication skills.
• Strong interpersonal skills, with the ability to build relationships at all levels of the organization.
• High level of discretion and integrity in handling confidential information.
• Ability to thrive in a fast-paced, dynamic environment and adapt to changing priorities.

Position pays a base salary range of $120,000 - $300,000 per year, commensurate with experience and skill level.