Executive Assistant

Our client, a prominent midtown Finance firm, is looking for an Executive Assistant to provide administrative support to an Executive. The ideal candidate will be proactive, organized and detail oriented.

JOB DETAILS

COMPANY: Finance firm

POSITION: Executive Assistant to Executive

LOCATION: Midtown, New York – fully onsite

HOURS: 8:30am-5:30pm with flexibility to work early mornings and evenings as needed

COMPENSATION: $150k-$165k base DOE plus Discretionary Bonus and Great Benefits!

Responsibilities

• Calendar management, including scheduling and prioritizing meetings and appointments.
• Email management, including organizing and prioritizing correspondence and signaling critical matters.
• Meeting & event management, including overseeing logistics of upcoming meetings, events & speaking engagements
• Travel management, planning & booking domestic & international travel, including flights, accommodations & itineraries.
• Expense management, efficient expense reimbursement through Concur.
• Personal tasks, including: getting breakfast and lunch, sourcing family gifts for birthdays and holidays, and securing restaurant reservations

Requirements:

• Problem-solving: Anticipates needs and resolves issues before they arise
• Organizational skills: Prioritizes effectively and manages multiple tasks seamlessly, with strong attention to detail
• Flexibility & adaptability: Comfortable in a fast-paced work environment, comfortable working outside of business hours as needed
• Confidentiality: High level of discretion
• Communication: Excellent verbal & written communication skills
• Interpersonal skills: Warm, personable, ability to build strong relationships with both internal and external stakeholders
• Technical skills: Proficient in Office (Outlook, Word, Excel, PowerPoint) & ideally also project management tools