Executive Assistant

Overview

Northeast Endoscopy is a busy, patient-focused ambulatory surgery center committed to delivering exceptional care in a professional and collaborative environment. We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support to executive leadership.

This role is ideal for someone who thrives in a fast-paced healthcare setting, exercises sound judgment, maintains strict confidentiality, and can effectively manage multiple priorities while supporting organizational operations.

Duties

• Provide direct administrative support to the Administrator and executive leadership.
• Manage executive calendars, appointments, and daily scheduling priorities.
• Maintain organized electronic and paper filing systems, ensuring accurate document management and record retention.
• Serve as the primary point of contact for vendors, service providers, and external business partners.
• Track facility maintenance schedules and coordinate vendor services to ensure timely completion.
• Prioritize incoming requests and matters requiring immediate executive attention, ensuring timely follow-up.
• Assist with patient billing inquiries by directing concerns appropriately and following up as needed.
• Process patient medical record requests in accordance with HIPAA guidelines.
• Organize invoices, checks, and supporting documentation for leadership review and Accounts Payable.
• Take meeting notes as needed and maintain organized records of discussions and action items.
• Support front office operations and provide administrative assistance to staff as needed.
• Assist with special projects and operational initiatives assigned by executive leadership.
• Collaborate professionally with physicians, department managers, and staff to support efficient daily operations.
• Utilize strong computer skills to troubleshoot basic technical issues and ensure the smooth operation of office equipment and software.
• Handle confidential and sensitive information with the highest level of professionalism and discretion.
• Perform other administrative and operational duties as assigned.

Experience

• Minimum 3 years of experience supporting senior-level executives or executive leadership.
• Previous healthcare, ambulatory surgery center, or medical office experience preferred.
• Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously.
• Strong calendar management and scheduling experience.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong attention to detail and excellent proofreading skills.
• Ability to work independently while exercising sound judgment and maintaining confidentiality.
• Professional, positive, and service-oriented attitude.
• Ability to adapt in a fast-paced environment and respond effectively to changing priorities.

Benefits

• Competitive salary
• Paid Time Off
• Health, Dental, and Vision Insurance
• 401(k) with employer match (if applicable)
• Paid Holidays
• Professional and supportive work environment
• Opportunities for growth and development

Schedule: Full-time, Monday–Friday, 2 Saturdays per Month

If you are an organized, dependable professional who enjoys supporting executive leadership and contributing to a high-performing healthcare team, we encourage you to apply.

Pay: $25.00 - $32.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Parental leave
• Vision insurance

Work Location: In person