Executive Legal Assistant

Join Martin Clearwater & Bell LLP, a leading law firm with a rich history of defending healthcare providers in complex medical malpractice cases. We’re seeking a Legal Executive Assistant with a focus on medical malpractice defense to work alongside our experienced attorneys in representing hospitals, academic medical centers, and a broad spectrum of healthcare professionals.

Key Responsibilities

• Answer and screen phone calls for assigned attorneys and provide coverage for other attorneys as needed.
• Prepare, proofread, edit, and finalize legal documents.
• Maintain a detailed log of attorneys’ work to track outstanding documents and deadlines.
• Prepare and process invoices and invoice memos.
• Draft and send correspondence with transcripts to clients and counsel.
• Assist attorneys with scanning, copying, and printing documents as needed.
• Set up devices for attorneys for virtual meetings and court proceedings.
• Provide NYSCEF consent for attorneys.
• E-file answers, motions, and other legal documents on behalf of attorneys.
• Provide reception desk coverage on Fridays, including greeting visitors and answering main phone lines.

Candidate Qualifications

• Proven experience as a Legal Executive Assistant, Legal Secretary, or similar role.
• Strong knowledge of legal terminology, documents, and court filing procedures.
• Proficiency in Microsoft Office Suite and legal document management systems.
• Exceptional proofreading and editing skills with keen attention to detail.
• Strong organizational and time-management skills.
• Ability to handle confidential information with discretion.
• Excellent written and verbal communication skills.
• Familiarity with NYSCEF e-filing procedures is preferred.

This position offers an opportunity to work closely with attorneys in a dynamic legal setting, providing essential support to ensure smooth operations and effective legal representation.

Target Salary Range $60,000 - $80,000

Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. Our compensation package also includes bonus eligibility and a comprehensive benefits program.

Benefits and Perks

Martin Clearwater & Bell LLP offers an excellent career path along with a competitive compensation package designed to support your personal and professional goals. Our benefits and perks include:

• Employees (and their eligible dependents) can enroll in medical, dental, and vision insurance as well as voluntary life insurance
• Employees can enroll in MCB’s 401k plan
• Employees are automatically covered by MCB’s basic life, and disability insurance
• Commuter benefits
• 16 days of PTO in your first year, increasing with tenure.
• 11 paid holidays throughout the calendar year

Notice to Staffing Agencies & Recruiters

Martin Clearwater & Bell LLP does not accept unsolicited resumes from external agencies and will not be responsible for any fees related to such submissions. All candidates must apply directly.

Agencies must have a valid, signed agreement and prior approval from our HR team before submitting candidates. Resumes sent without such agreement will be considered the property of Martin Clearwater & Bell LLP.

Only written agreements signed by an authorized firm representative are valid.