This is a highly visible, dual-purpose role that serves as the operational heartbeat of the office and a trusted partner to the CEO. You’ll divide your time between creating a welcoming workplace experience and providing proactive executive support that enables the CEO to focus on the company’s highest priorities.

As the Office Manager, you’ll oversee the day-to-day operations of the physical workspace, ensuring everything runs efficiently and that the office remains a place where people enjoy coming to work. As Executive Assistant to the CEO, you’ll expertly manage calendars, travel, logistics, and follow-through, anticipating needs and keeping priorities moving forward.

You’ll often be the first impression for candidates, clients, and new employees, while serving as a go-to resource for the entire team. Your professionalism, organization, and attention to detail will help shape the experience of everyone who walks through the door and set the tone for how the office operates every day.

Responsibilities

• Own day-to-day office operations: space, supplies, vendors, mail, food, and equipment, anticipating needs before anyone has to ask.
• Plan and execute team events, offsites, celebrations, and the traditions that make the company feel like a company.
• Run onboarding logistics so every new hire’s first day is seamless: desk, accounts, equipment, and a warm landing.
• Serve as the face of the office for visitors, candidates, and clients.
• Manage office budget, vendor relationships, and facilities issues end-to-end.
• Own the CEO’s calendar: scheduling, prioritization, and protecting time for what matters.
• Coordinate travel, prepare itineraries, and handle expenses and reimbursements.
• Prepare for meetings, agendas, materials, follow-ups, and track action items to completion.
• Draft and manage routine correspondence with discretion; you’ll regularly handle confidential information.
• Take on special projects that don’t fit neatly anywhere else and see them through.

Ideal Experience

• Bachelor’s degree required.
• 5+ years as an office manager, executive assistant, or in a combined role, ideally in a fast-moving startup or professional services environment.
• A high bar for how things look, feel, and run. You notice what’s off before anyone else does.
• Warmth and judgment in equal measures; people trust you quickly, and you know what to keep confidential.
• Ruthless organization: you manage competing priorities without dropping anything.
• Fluency with modern tools (Google Workspace, Slack, expense and travel platforms) and the instinct to adopt better ones.
• A builder’s mindset. There’s no playbook here; you’ll write it.

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Larko is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.