Executive Assistant

Who We Are

Black Box Security is one of Los Angeles’ premier boutique executive protection firms, trusted by high-profile executives, celebrities, musicians, and public figures to protect what matters most—their lives, families, and privacy.

Our services span executive protection, residential security, secure travel, production security, and specialized risk management for clients who demand the highest standards of discretion and professionalism.

Behind every successful executive is exceptional operational support. We’re seeking an Executive Assistant who thrives in a fast-paced environment, anticipates needs before they arise, and enjoys being a trusted partner to executive leadership.

Who We’re Looking For

We’re looking for a highly organized, resourceful, and polished Executive Assistant who can confidently manage competing priorities while supporting our CEO in both strategic and day-to-day operations.

This role requires exceptional communication skills, sound judgment, discretion, and the ability to stay calm under pressure. If you’re someone who enjoys solving problems, staying several steps ahead, and making executives more effective, we’d love to meet you.

Schedule

• Full-Time
• Monday-Friday
• On-site in Calabasas, CA
• Occasional overtime as business needs require

Your Mission

As Executive Assistant to the CEO, you’ll serve as the operational backbone of the executive office, ensuring the CEO’s time is optimized and priorities stay on track.

Responsibilities

• Manage and prioritize the CEO’s complex calendar and daily schedule
• Draft, edit, and proofread executive correspondence, reports, and presentations
• Conduct research and prepare briefing materials for meetings and presentations
• Take detailed meeting notes and distribute professional meeting minutes
• Create presentations and business documents using Microsoft Office
• Coordinate domestic and international travel arrangements
• Organize meetings, lunches, and executive events
• Handle confidential information with the highest level of professionalism and discretion
• Assist with special projects, administrative support, and occasional personal errands as needed

What You Bring

• 3+ years of Executive Assistant experience supporting senior leadership
• Exceptional written and verbal communication skills
• Strong business writing and editing abilities
• Advanced proficiency with Microsoft Outlook, Excel, Word, and PowerPoint
• Experience using Adobe Acrobat, iCloud, and modern productivity software
• Outstanding organizational skills with exceptional attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Excellent time management and follow-through
• Professional demeanor with a high level of discretion and confidentiality
• Reliable transportation
• Willingness to work occasional overtime
• Experience supporting executives in security, military, law enforcement, or related industries is a plus

Compensation & Growth

• $35.00-40.00 per hour
• Full-time permanent position
• Career growth opportunities within executive leadership support
• Merit-based advancement opportunities

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Paid Time Off
• 401(k)
• Referral program
• Professional development assistance

Ideal Candidate

The ideal candidate is proactive rather than reactive, communicates exceptionally well, and understands that supporting an executive means anticipating needs before they’re asked. You’re organized, adaptable, comfortable handling confidential information, and enjoy working behind the scenes to help leadership operate at their highest level.

Job Type: Full-Time

Location: Calabasas, CA (On-site)