Executive Assistant (People)

• NewsBreak is looking for a detail-oriented and proactive Executive Assistant to provide high-touch support to our executive leadership team, with a secondary responsibility supporting HR recruiting coordination
• This is an on-site role suited to someone who can adapt to different working styles, stays organized under changing priorities, and enjoys being the connective tissue between leadership and the broader team
• Executive Support:
• Manage complex calendars, balancing competing priorities and ensuring executives’ time is aligned with business needs
• Coordinate internal and external meetings, resolve scheduling conflicts, and facilitate communication across stakeholders
• Plan and manage domestic and international travel, ensuring seamless logistics and execution
• Prepare agendas, presentations, meeting materials, and follow-up action items
• Process expense reports, invoicing, and administrative correspondence in accordance with company policy
• Support team operations, including all-hands meetings, offsites, happy hours, and other team events
• Serve as the primary point of contact between supported executives and the rest of the company
• Build strong working relationships across teams and become a trusted partner to the leaders you support
• Help improve operating rhythms and identify opportunities to streamline processes
• Track projects and commitments so nothing falls through the cracks
• Support special projects and cross-functional initiatives as needed
• Exercise sound judgment, professionalism, and discretion when handling confidential information
• HR Support:
• Help schedule and coordinate candidate interviews across stakeholders as needed
• Assist with occasional recruiting events or onboarding logistics
• Provide administrative support for employee benefits processes, including enrollment coordination, vendor communications, and employee inquiries
• Support immigration administration by coordinating with external immigration counsel, tracking case progress, collecting required documentation, and communicating with employees throughout the process

Benefits

• Work from home opportunities
• Paid time off and paid holidays
• Paid parental leave
• FSA and commuter benefit programs
• Team activity budget
• Top-tier 401(K) plan with company matching
• Health, dental, and vision care for you and your family- A track record of managing complex calendars, scheduling across multiple stakeholders, and resolving competing priorities
• A collaborative mindset and enjoy partnering across teams to solve problems and move work forward
• Strong organizational skills and the ability to operate independently amid changing priorities
• High level of discretion and professionalism when handling confidential information
• Excellent written and verbal communication skills, with the ability to tailor communication to different audiences
• Comfort working on-site and collaborating across departments
• Experience supporting senior leaders in a fast-paced, high-growth environment
• Bachelor’s degree
• Fluency with Google Workspace / Microsoft Office; familiarity with ATS, HRIS platforms (e.g., Greenhouse, Workday) is a plus
• 2–4 years of executive assistant or administrative support experience
• Professional fluency in both English and Mandarin Chinese is a plus