Administrative Assistant - Motions

About Gross Polowy:

As a two-time recipient of New York State’s “Best & Brightest Companies to Work For”, a seven-time winner of “Best Places to Work” and a two-time winner of “Healthiest Employers” by the Buffalo Business First journal, Gross Polowy prides itself on being a people-first, employer of choice. Established in 2011, our practice is focused in the financial services and real estate industry. Through multiple offices across our geographic footprint, our attorneys and legal professionals work as one team, at our best each day, toward the shared goal of “Achieving Greatness in All We Do.” As a culture, we are consciously committed to the communities in which we live and work and provide support to a variety of local charitable organizations.

You’ll Thrive Here If:

If you are a well-rounded, results driven, ambitious, and highly motivated individual who enjoys rolling up their sleeves to add value to shared goals, you’ll thrive at GP. Our happiest and most successful team members are able to discuss complex ideas in concise terms, and translate action plans into targeted results. Our goal is to achieve greatness in all we do and that translates through our values of Personal Responsibility, Unparalleled Quality, Respect, Positive Environment, Leadership and Exceed Expectations. These six qualities are the core of our way of living and if that resonates with you, you will raise the bar on our team!

About the Role:

Prepare motion exhibit packages to support Team in their preparation. Handling mail for the department including processing incoming mail and sending mail items out. Assisting with preparing documents. Overall, supporting the Team by handling all support tasks needed.

Duties:

• Navigate GPS to compile exhibits for Order of Reference, Combined and Judgment motions
• Ensure documents are redacted pursuant to Firm policy and push approved motions for filing
• Process incoming & outgoing mail for the Department
• Process returned mail for the Department
• Completion of conversion of files to eFiling
• Preparation of Notice and Consents to discontinue action
• Preparing and handling of the Notice to Cure for New Jersey files
• Preparing and handling of GAL Reports for both New York and New Jersey
• Additional duties as assigned and/or as business needs dictate.

Knowledge, Skills + Abilities:

• Solid computer skills and accurate keyboarding skills
• Strong organizational skills and attention to detail
• Strong time management skills
• Strong comprehension and problem solving skills, with the ability to think analytically
• Strong verbal and written communication and client interpersonal skills
• Self-motivated and proactive individual
• Ability to work in a team environment to meet changing priorities and deadlines, as needed

Experience + Education:

• 1 or more years of office experience
• Experience within legal and/or banking; similar experience necessary
• Cross-trained and proficient in multiple job functions of current and/or other areas
• Works with little to no supervision
• Exudes positive behavior amongst co-workers, Supervisor, Attorneys in and outside of firm, other departments and clients

Compensation Range: $18 - $20/hour

*Base pay offered will vary by candidate and is based on various individual factors including but not limited to: market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements, including a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits). If offered, details of participation in these benefit plans will be provided if a candidate receives an offer of employment.

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee discount
• Free parking
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance
• Work from home

Work Location: Hybrid remote in Buffalo, NY 14221