Executive Assistant

Location: Oakland, CA

Schedule: Full-time, 40+ hours weekly (in-office)

Contract-to-hire: $42/hr to $48/hr DOE

Our client, a well-established and highly respected real estate investment firm with over 57 years of history, is seeking two Executive Assistants to support senior leadership in their Oakland office. This organization is known for its strong reputation, deep Bay Area roots, and exceptional employee retention.

These are high-impact roles supporting two CEOs—one for the parent company and one for a subsidiary—within a collaborative, fast-paced, and relationship-driven environment. The ideal candidate is highly organized, proactive, and thrives in a role that requires discretion, responsiveness, and a strong sense of ownership.

As an executive assistant, you will provide high-level administrative and operational support to executive leadership, helping manage priorities, streamline communication, and ensure day-to-day efficiency. This role requires someone who can anticipate needs, manage competing priorities, and operate with a high degree of professionalism and confidentiality.

Responsibilities:

• Manage complex and dynamic calendars for senior executives, including scheduling meetings, calls, and appointments
• Coordinate detailed domestic and international travel, itineraries, and expense reporting
• Prepare meeting materials, presentations, and executive communications
• Serve as a liaison between executives, internal teams, and external stakeholders
• Track priorities and action items, ensuring timely follow-up and execution
• Support special projects, including coordination related to real estate and operational initiatives
• Maintain highly organized files, records, and documentation
• Provide a high level of professionalism and discretion when handling confidential information
• Assist in creating structure and efficiency across executive workflows and daily operations

Experience:

• 3–5+ years of experience supporting senior executives (ideally CEO-level)
• Proven ability to handle highly confidential and sensitive information with sound judgment
• Strong organizational and time-management skills with exceptional attention to detail
• Excellent written and verbal communication skills
• High level of professionalism, polish, and executive presence
• Ability to manage multiple priorities in a fast-paced, high-expectation environment
• Demonstrated tenure and commitment in previous roles
• Resourceful, proactive, and able to anticipate needs with minimal direction

Technology & Tools

• Microsoft Office Suite (Outlook, Excel, Word)
• Experience with internal or proprietary systems (training provided)

At Premier Talent Partners, we are a people-centered recruitment firm with a strong focus on skills-based hiring. We specialize in placing individuals in roles ranging from entry-level to VP level across various fields, including customer success, sales & marketing, finance & accounting, administration, HR, operations, and technology. Our expertise spans contract/temporary, temporary-to-permanent, permanent, and employer-of-record services, and we are committed to equitable & inclusive hiring practices on a national scale.

Benefits: Eligible employees may have access to benefits including medical, dental, vision, paid time off, paid holidays, and other company-sponsored programs, subject to eligibility requirements. (If this is a contract role: This position is not eligible for company-sponsored benefits unless otherwise required by law.)

If you have an interest in exploring other positions similar to this one, please note that compensation ranges and benefits offerings may vary by role and assignment.

We do consider applications from qualified candidates with prior arrests and conviction records, in accordance with applicable regulations.

Work authorization: At this time, we are unable to offer employment sponsorship.