Executive Assistant

**Hob Title: Executive Assistant

Type: Contract -6-12 Months+ 

Hourly rate: $45/hr

Location: New York City ( Hudson Yards)

Terms : Hybrid - 3 days onsite** The Administrative Assistant will support Head of Distribution, and Head of Strategy & Transformation. This role requires high emotional intelligence and interpersonal skills, strong organizational skills, attention to detail, professionalism, and the ability to manage multiple administrative responsibilities in a fast-paced environment. The successful candidate will provide high-quality administrative support, help facilitate day-to-day operations, and contribute to the overall effectiveness of the team.

You Will • Provide administrative support for the Head of Distribution, and Head of Strategy & Transformation, ensuring timely and professional service.

• Assist with calendar management, meeting scheduling, and meeting logistics.

• Coordinate travel arrangements, including flights, hotels, ground transportation, and related itineraries.

• Prepare and submit expense reports in a timely manner.

• Support the preparation of correspondence, reports, presentations, and other business materials.

• Coordinate conference room bookings, catering requests, and virtual meeting setup as needed.

• Respond to routine requests and inquiries from internal and external stakeholders.

• Maintain organized electronic and physical filing systems.

• Assist with purchase order requests and support vendor payment processes in partnership with sourcing and finance teams.

• Support department projects, events, and team initiatives as assigned.

• Prioritize daily responsibilities to meet deadlines and ensure accuracy of work.

• Escalate issues requiring management attention and providing status updates as appropriate.

• Perform other administrative duties and special projects as assigned.

You Have • Associate’s or Bachelor’s degree in Business Administration, related field, or equivalent experience.

• 5+ years of administrative, office coordination, or support experience.

• Strong organizational and time management skills.

• Excellent written and verbal communication skills.

• Attention to detail and ability to manage multiple priorities.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Basic knowledge of virtual meeting and audio-visual technologies.

• Ability to maintain confidentiality and handle sensitive information appropriately.

• Strong customer service orientation and interpersonal skills.

• Ability to work independently and collaboratively in a team environment.

• Flexibility to work outside of regular business hours when needed.

Estimated Min Rate $40.00 Estimated Max Rate $45.00

What’s In It for You? We welcome you to be a part of the largest and legendary global staffing companies to meet your career aspirations. Yoh’s network of client companies has been employing professionals like you for over 65 years in the U.S., UK and Canada. Join Yoh’s extensive talent community that will provide you with access to Yoh’s vast network of opportunities and gain access to this exclusive opportunity available to you. Benefit eligibility is in accordance with applicable laws and client requirements. Benefits include:

• Medical, Prescription, Dental & Vision Benefits (for employees working 20+ hours per week)
• Health Savings Account (HSA) (for employees working 20+ hours per week)
• Life & Disability Insurance (for employees working 20+ hours per week)
• MetLife Voluntary Benefits
• Employee Assistance Program (EAP)
• 401K Retirement Savings Plan
• Direct Deposit & weekly epayroll
• Referral Bonus Programs
• Certification and training opportunities

Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant’s experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply.

Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Visit https://www.yoh.com/applicants-with-disabilities to contact us if you are an individual with a disability and require accommodation in the application pr…