AI Operations Assistant

We are looking for an AI Operations Assistant to help our team manage the practical side of advisory work. Our partner is a major UK financial firm, and we are currently working with their leadership to help them implement better internal structures. This role is a full time, permanent position and is entirely remote, allowing you to work from your own environment while staying closely connected with our core team through digital tools.

About the Role The AI Operations Assistant exists to support the quiet, steady administrative work that allows our consultants to focus on high level strategy. In this position, you will help bridge the gap between the theoretical use of AI tools and the daily reality of a large financial organization. You will not be building the AI models yourself. Instead, you will be observing how these tools are used, documenting the outcomes, and ensuring that our project records are accurate and up to date. At Olive Tree, we believe that clear documentation is the foundation of good management, and this role is essential to maintaining that standard for our clients.

What You Will Do Your daily work will involve a mix of technical coordination and plain English writing. You will be responsible for the following tasks:

• Drafting and organizing meeting summaries that focus on decisions and assigned tasks.
• Monitoring the use of AI tools within project workflows to ensure they are following the agreed upon guidelines.
• Updating project trackers to reflect the current status of different work streams.
• Conducting basic research on AI software features to help the team understand which tools might solve specific client problems.
• Organizing digital files and documentation so that any team member can find what they need without asking.
• Proofreading reports and presentations to ensure they are clear, simple, and free of jargon.
• Helping to schedule and coordinate project milestones across the remote team.
• Compiling weekly progress updates based on data gathered from various project sources.

What We Are Looking For Since this is an entry level role, we focus more on your habits and mindset than on professional history. We value the following qualities:

• Clarity in writing: You can take a complex discussion and summarize it in a few plain sentences.
• Reliability: You follow through on small tasks without needing reminders.
• Logical thinking: You enjoy organizing information and can see the steps required to get a task finished.
• Curiosity: You have a genuine interest in how artificial intelligence can make professional work more efficient.
• Digital literacy: You are comfortable learning new software and navigating different online platforms.
• Quiet focus: You are able to manage your time effectively in a remote setting.

Helpful Background While no specific career history is required, the following experiences might help you get up to speed faster:

• Previous experience in a role that required heavy writing or documentation.
• Personal projects or university courses related to data, technology, or business operations.
• Experience using common productivity tools like spreadsheets, task managers, or collaborative documents.
• A background in liberal arts, social sciences, or business where clear communication was a priority.
• Any previous work in a remote or semi remote setting where you had to manage your own schedule.

What We Offer This is a remote position that offers a calm and structured work environment. We provide competitive pay that is attractive for an entry level role in the current market. Because we are a small and focused firm, you will have the chance to see how an advisory practice operates from the inside. We avoid the typical pressures of large consultancy firms, favoring a steady rhythm of work that respects your personal time. You will receive the necessary support to learn our specific methods for documentation and project management.

About Olive Tree Olive Tree Consulting Group is a focused advisory practice that helps leadership teams solve recurring management issues. We typically work on the space between strategy and daily execution. A team can have very capable people and still find that decisions keep reopening, priorities stall, or responsibility remains unclear. These are rarely personality problems: they are structural habits that have not kept up with the company growth.

We favor practic…