Executive Assistant

Overview

We finance and produce about 4 feature films per year starring A-list actors and in development of television shows. We are seeking team members that would like to stay long term (most of our high-level executives started as assistants within the company and worked their way up in the company). We are seeking a highly organized and proactive Executive Assistant to join our dynamic team. This vital role offers the opportunity to support senior leadership by managing complex schedules, coordinating communication, and streamlining office operations. The ideal candidate will possess exceptional administrative skills, technical proficiency, and a positive attitude that drives productivity and efficiency. If you thrive in a fast-paced environment and excel at multitasking with professionalism, this is your chance to make a meaningful impact within a vibrant organization committed to excellence.

Duties

• Maintain the utmost level of confidentiality
• Manage and coordinate executive calendars, appointments, and meetings with precision and attention to detail
• Handle incoming calls using multi-line phone systems, directing inquiries with courtesy and professionalism
• Prepare, proofread, and organize correspondence, reports, and presentations using Microsoft Office and Google Workspace productivity software
• Maintain accurate filing systems, data entry records, and document management processes to ensure easy retrieval of information
• Support office management tasks including supply ordering, facility coordination, and vendor communications
• Assist with bookkeeping activities such as invoicing, expense tracking, and basic financial record keeping using QuickBooks
• Coordinate travel arrangements, calendar management for executives, and personal assistant duties as needed
• Conduct clerical tasks such as proofreading documents, managing spreadsheets, and handling confidential information with discretion

Requirements

• Proven experience in an administrative or executive assistant role
• Prior experience at an agency, studio, streamer, network, or production company
• Strong computer literacy including proficiency in Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), and productivity software
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment
• Exceptional written and verbal communication skills
• Bilingual abilities are a plus
• Ability to work across multiple time zones
• Knowledge of office procedures including filing systems, calendar management, proofreading, and document preparation
• Technical proficiency in computer skills including typing speed, data entry accuracy, and general computer literacy
• Strong aptitude for learning and leveraging new technologies and tools
• Strategic thinker and able to juggle multiple tasks at once
• Solid problem-solving skills
• Strong time management skills coupled with the ability to adapt quickly to changing priorities
• Passion for film and television
• Adaptable, eager to learn, curious, resourceful, humble, receptive to feedback
• Must be comfortable with dogs
• Must have reliable transportation
• Must be a self-starter

Pay: $45,000.00 - $75,000.00 per year

Education:

• Bachelor’s (Required)

Ability to Commute:

• Los Angeles, CA 90046 (Required)

Willingness to travel:

• 50% (Required)

Work Location: In person