Executive Assistant

Join the Clean Energy Revolution Become an Executive Assistant at Southern California Edison (SCE) and build a better tomorrow. In this job, you’ll provide high-level strategic, administrative, and operational support to the Chief Human Resources Officer (CHRO) and Managing Directors within Human Resources (HR). This role serves as a trusted partner to HR leadership, enabling executive effectiveness by executing complex priorities through proactive calendar management, executive communications, meeting governance, project coordination, and confidential HR related support. The successful candidate demonstrates exceptional judgment, organizational savvy, discretion, and attention to detail while navigating a fast-paced executive environment. They anticipate needs, identify solutions, leverage technology and AI-enabled tools to improve efficiency, and ensure executives are prepared to lead effectively across the organization.

As a Executive Assistant , your work will help power our planet, reduce carbon emissions and create cleaner air for everyone. Are you ready to take on the challenge to help us build the future?

Responsibilities

• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, presentations and other documents.
• Organizes and maintains databases, libraries, and knowledge repositories, implementing systems to enhance accessibility and efficiency in accessing research materials and reports.
• Takes ownership of planning and executing meetings, ensuring seamless logistics, agenda preparation, taking notes, action item tracking and monitoring, and coordination of attendees’ schedules.
• Utilizing business software and Artificial Intelligence to draft correspondence, create reports and presentations, and ensure timely follow-up on action items. As directed, prioritize and route correspondence effectively.
• Oversees the preparation of expenditure approvals and purchase orders for general office procurement needs, ensuring compliance with budgetary guidelines and financial regulations. Ensures preparation and dispatch of all incoming and outgoing executive mail and confidential documents.
• Provides well-researched data and analysis including but not limited to project planning, resource allocation, and special initiatives.
• Collaborates with cross-functional teams on special projects requiring in-depth research and analysis, providing valuable insights to drive project success.
• Handles sensitive and proprietary information while maintaining a high degree of confidentiality and professionalism.
• A material job duty of all positions within the Company is ensuring the protection of all its physical, financial and cybersecurity assets, and properly accessing and managing private customer data, proprietary information, confidential medical records, and other types of highly sensitive information and data with the highest standards of conduct and integrity.

Minimum Qualifications

• Four or more years of experience performing advanced administrative, secretarial, and clerical functions.

Preferred Qualifications

• Experience serving as an Executive Assistant supporting multiple executive leaders
• Experience supporting Human Resources
• Experience managing competing priorities in a highly dynamic and fast-paced environment
• Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, PowerPoint, Excel
• Experience using AI-enabled productivity tools. (CoPilot)
• Exceptional written, verbal, and interpersonal communication skills
• Proven ability to handle highly sensitive and confidential information
• Experience navigating and managing SharePoint sites, document libraries and file organization systems
• Experience with Excel to track projects, deliverables, or executive priorities
• Experience formatting PowerPoint presentations
• Experience processing executive level expense reports and credit card reconciliations
• Experience coordinating department-wide team meetings, events and logistics
• Experience managing and prioritizing multiple, complex executive calendars, including coordination with internal and external stakeholders

Additional Information

• This position’s work mode is hybrid. The employee will report to an SCE facility for a set number of days with the option to work remotely on the remaining days.  Unless otherwise noted, employees are required to work and reside in the state of California…