Executive Assistant

Overview

By growing in every aspect of patient experience and quality, Catholic Health is becoming the most preferred choice on Long Island. From the bedside to the exam room to training and safety and every human moment in between — we’re dedicated to providing better care for our communities. Every patient. Every moment. That’s what it means to be dedicated to better.

A member of Catholic Health, St. Joseph Hospital is a not-for-profit acute care facility that provides comprehensive inpatient and outpatient medical, critical care and surgical services. Amongst many quality achievements, St. Joseph is the first hospital on Long Island to earn the AFIB GOLD Quality Achievement award.

Join our exceptional team and work in a great environment with state-of-art equipment and genuine career growth opportunities.

Job Details

Position Summary

Provides high-level executive and administrative support to the Director of Finance and the Chief Operating Officer (COO). Works closely to support daily financial operations, ensuring efficiency, accuracy, and confidentiality in a hospital environment.

Key Responsibilities

• Provide executive-level administrative support to finance leadership.
• Manage correspondence, communications, scheduling, and complex calendars.
• Assist The Director of Finance and COO with day-to-day administrative and financial activities.
• Coordinate vendor check requests, physician stipends, on-call payments, and supply/service requisitions.
• Manage physician, rental, and other hospital agreements.
• Maintain Hospital Policy and Procedure Manuals on the Intranet.
• Record and prepare meeting minutes for designated hospital committees.
• Perform monthly reconciliation of charge card purchases.

Compliance & Professional Standards

• Maintain punctual attendance in accordance with hospital policy.
• Complete mandatory education and comply with fire/safety and infection control requirements.
• Adhere to hospital dress code and identification badge requirements.
• Demonstrate adaptability, initiative, sound judgment, accountability, and a professional attitude at all times.

Required Qualifications

• Bachelor’s degree preferred Business, Finance, or Healthcare Administration preferred.
• Minimum 5 years of executive administrative experience supporting senior leadership, preferably in healthcare.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Proven ability to manage competing priorities, complex schedules, and confidential information.
• Strong organizational, communication, and problem-solving skills.
• Ability to work independently in a fast-paced, high-accountability environment.
• Attention to detail.
• Time Management

Posted Salary Range

USD $36.57 - USD $40.79 /Yr.

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This range serves as a good faith estimate and actual pay will encompass a number of factors, including a candidate’s qualifications, skills, competencies and experience. The salary range or rate listed does not include any bonuses/incentive, differential pay or other forms of compensation that may be applicable to this job and it does not include the value of benefits.

At Catholic Health, we believe in a people-first approach. In addition to the estimated base pay provided, Catholic Health offers generous benefits packages, generous tuition assistance, a defined benefit pension plan, and a culture that supports professional and educational growth.