Executive Assistant to Chief Executive Officer

Company Description Sovereign Code is a mens and boys clothing brand featured at several national retailers, including Bloomingdale’s and Nordstrom. The company focuses on contemporary, casual apparel that balances style, comfort, and value. Team members collaborate closely across design, production, and operations to support a fast-paced retail environment. Working at Sovereign Code offers exposure to the fashion industry, national retail partnerships, and a growth-oriented, entrepreneurial culture.

Role Description The Executive Assistant to the Chief Executive Officer is a full-time, on-site role based in Los Angeles, CA. This position manages the CEO’s calendar, schedules meetings, coordinates travel arrangements, and prepares agendas and materials. The Executive Assistant handles correspondence, screens calls and emails, organizes expense reports, and maintains confidential records. The role supports key executive projects, tracks deadlines, and ensures the CEO is prepared for internal and external meetings. Daily responsibilities also include office administrative support, coordinating with internal teams and external partners, and helping streamline communication and workflow for the CEO.

Qualifications

• Demonstrated Executive Administrative Assistance and Executive Support skills, with experience partnering directly with senior leadership.
• Strong Diary Management and scheduling capabilities, including calendar coordination, meeting organization, and prioritization of competing demands.
• Proficiency in Administrative Assistance, including document preparation, data entry, records management, and office coordination.
• Experience managing Expense Reports and related financial tracking with accuracy and attention to detail.
• Excellent written and verbal communication skills, with strong professionalism and discretion.
• High level of organization, time management, and ability to handle multiple tasks in a fast-paced environment.
• Advanced skills in productivity tools (e.g., Microsoft Office or Google Workspace) and familiarity with digital calendaring systems.
• Prior experience as an executive assistant or senior administrative professional, ideally in fashion, retail, or a growth-oriented company.
• Associate or bachelor’s degree in business, communications, or a related field preferred, or equivalent practical experience.