Executive Assistant I Private Equity Firm

Executive Assistant I Private Equity Firm

Midtown Manhattan

Compensation: $120,000–$130,000 base salary DOE + discretionary bonus

Work Schedule: Hybrid, 4 days onsite, 1 day remote

Hours: 9:00 AM – 6:00 PM, with flexibility as needed

About the Opportunit

yA growing private equity firm is seeking a highly polished, proactive Executive Assistant to support senior members of investment operations team. This is a high-visibility role that requires exceptional organizational skills, strong business judgment, and the ability to operate effectively in a fast-paced environment with competing priorities

.

The ideal candidate is a true business partner who thrives on creating structure, anticipating needs, and ensuring senior professionals can operate at maximum efficiency. This role offers exposure to both investment professionals and operational leaders across a collaborative and entrepreneurial organizatio

**n.

Key Responsibilit**

• iesManage complex and ever-changing calendars for senior investment professionals and portfolio operations lead
• ersCoordinate high-volume internal and external meetings across multiple stakeholders and time zo
• nesAnticipate scheduling conflicts and proactively identify solutions before issues ar
• iseArrange domestic and international travel, including detailed itineraries and last-minute adjustme
• ntsProcess and reconcile expense reports accurately and efficien
• tlyEnsure executives are fully prepared for meetings through coordination of agendas, materials, and logist
• icsTrack follow-ups, action items, and key deadlines to support seamless execut
• ionCoordinate interactions with investors, portfolio company executives, candidates, consultants, and external partn
• ersProvide administrative support for recruiting-related activities involving executive-level talent searches for portfolio compan
• iesAssist with special projects and ad hoc initiatives as nee
• dedPartner closely with the broader administrative team to maintain a collaborative and team-oriented cult

**ure

Qualificat**

• ions5+ years of Executive Assistant experience supporting senior executives, partners, or investment professio
• nalsPrior experience within private equity, investment management, financial services, consulting, or other fast-paced professional environments prefe
• rredDemonstrated success managing complex calendars and high-volume schedu
• lingExperience coordinating extensive travel and handling expense manage
• mentExceptional organizational skills and attention to de
• tailStrong written and verbal communication sk
• illsAdvanced proficiency with Microsoft Office, particularly Out
• lookAbility to manage sensitive and confidential information with discre
• tionProven ability to prioritize effectively and exercise sound judgment in a high-performance environ

**ment

Ideal Cand**

• idateHighly proactive and solutions-ori
• entedThrives in fast-moving environments with shifting prior
• itiesStrong sense of ownership and accountab
• ilityDetail-oriented with excellent follow-th
• roughCalm under pressure and adaptable to changing de
• mandsProfessional, polished, and confident interacting with senior stakeho
• ldersCollaborative team player with a no-task-too-small ment

**ality

What Success Look**

• s LikeCalendars, meetings, and travel logistics operate seamlessly with minimal ove
• rsightSenior leaders remain organized, prepared, and focused on strategic prio
• ritiesScheduling conflicts and administrative challenges are identified and resolved proac
• tivelyFollow-ups, commitments, and action items are consistently tracked and com
• pletedStakeholders trust that details are handled thoughtfully, accurately, and professi
• onallyThe administrative team functions as a cohesive and highly collaborativ

e unit

This is an excellent opportunity to join a growing, team-oriented private equity firm and support a group of accomplished professionals in a dynamic and intellectually engaging envir

onment.