Executive Assistant Sr. Temporary

We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled, culture and talent experience and our ability to be compelling to our clients. You’ll find an environment that inspires and empowers you to thrive both personally and professionally. There’s no one like you and that’s why there’s nowhere like RSM.

This is a temporary position running from Aug- Feb. 2027 and can sit out of any of our RSM office locations.

The executive assistant senior will provide skilled and efficient support to select RSM leaders and may serve as a navigator to other RSM owners. The executive assistant senior, under minimal supervision, will be responsible for all day-to-day activities, including strategic calendar and schedule management, execution of travel arrangements/expense reimbursement and coordination of logistics for internal and external meetings. May be responsible for proofreading communications, compiling reports and other special projects, as needed. In addition, the executive assistant senior may fulfill administrative requests through the ESS request site. This position requires a high level of professionalism, confidentiality, and a sense of urgency.

Essential Duties

Serve as the point person to maintain all calendar appointments and ensure that meetings are scheduled in advance and prioritized accordingly. Coordinate all travel arrangements (flights, cars, hotels and meals, etc.). Submit expense reports in a timely manner. Be responsible for meeting management administration, including handling all meeting invitations and logistics, tracking attendees, taking notes and following up with action items. Maintain daily, weekly, and monthly to-do lists, with follow-ups accordingly. Routinely handle confidential correspondence. Take ownership of projects and/or events as assigned including conducting research, organizing details and following through with execution. Prepare and proofread information, including correspondence, PowerPoint slides, handouts and spreadsheets, ensuring a professional and consistent appearance. Independently compile data from a variety of resources and prepare appropriate reports and/or documentation. Review invoices and/or charges on firm-issued purchasing card for accuracy and reconcile in a timely manner, as needed. Serve as the “go-to” resource to deliver a consistent and positive experience. Act as a liaison between ESS and other firm client service departments and/or others outside of the firm as appropriate. Share knowledge of firm systems, tools and industry knowledge when appropriate.

Collaborate with other executive assistants, including identifying and establishing best practices. Provide training to others when appropriate. Perform other duties as assigned.

Preferred Qualifications

• Five+ years relevant administrative support experience
• Previous experience in a professional services environment a plus
• Advanced Microsoft Office 365
• Effective organization and time management skills
• Strong written and verbal communication skills
• Ability to manage multiple tasks and shift priorities as necessary to meet deadlines
• Flexible demeanor, pro-active thinker, positive attitude, maintains confidentiality
• Ability to take direction, follow procedures, and ask appropriate questions
• Complete tasks independently as well as work collaboratively with teams
• Ability to handle stress while operating with a sense of urgency and with good judgment
• Change management and problem-solving skills
• Innovative thinker
• Exhibit leadership qualities

At RSM, we offer a competitive benefits and compensation package for all our people. We offer flexibility in your schedule, empowering you to balance life’s demands, while also maintaining your ability to serve clients. Learn more about our total rewards at https://rsmus.com/careers/working-at-rsm/benefits.

All applicants will receive consideration for employment as RSM does not tolerate discrimination and/or harassment based on race; color; creed; sincerely held religious beliefs, practices or observances; sex (including pregnancy or disabilities related to nursing); gender; sexual orientation; HIV Status; national origin; ancestry; familial or marital status; age; physical or mental disability; citizens…