Executive Legal Assistant

Position Overview

Horizon Employment Law, PC is seeking a highly organized and experienced Executive Assistant to provide part-time legal administrative support on a temp-to-hire basis. This role is designed for a professional who is genuinely interested in growing with the firm over time, can step into existing systems from day one, and will hit the ground running, without hand-holding. 

The ideal candidate has deep, hands-on experience supporting attorneys in a legal environment, communicates at a corporate level, and understands the time sensitive nature of investigations in particular. If you are the right fit, you will bring the kind of ownership mindset that makes things happen before you are asked. This role provides a meaningful opportunity to grow as trust develops, with a path toward becoming a longer-term operational partner in our employment law and workplace investigations firm.

Core Responsibilities Case & Client Management

•    Maintain and update contacts, matters, and documents in Clio

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Ensure accurate matter setup and consistent data entry

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Manage the new client intake and onboarding process end-to-end and with urgency, including prompt engagement agreement setup in Clio, working cross-functionally with other team members, and completing downstream administrative steps when a new client comes on board

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Maintain organized and consistent file structures in Google Drive, including setting up new matter folders with required documents

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Ensure deadlines and key dates are properly recorded and managed

Attorney & Firm Scheduling

•    Manage attorney calendars, including consultations, client meetings, and internal meetings

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Coordinate scheduling through Calendly and Zoom

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Track and confirm meeting logistics and materials

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Monitor upcoming deadlines and surface time-sensitive items proactively

Attorney Administrative Support

•    Draft, format, and proofread correspondence and documents

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Monitor and manage email correspondence

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Prepare materials for client meetings and investigations as directed

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Communicate clearly and professionally with corporate clients, executives, and other counsel as appropriate, demonstrating extreme responsiveness and attention to detail

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Ensure written communications consistently reflect a structured, business-appropriate tone

Required Qualifications

•    Expert-level, hands-on experience with Clio (non-negotiable)

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Prior experience supporting attorneys in a legal environment

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Strong working knowledge of Google Workspace (Docs, Sheets, Drive, Calendar, Tasks)

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High level of proficiency with Calendly, Zoom, Slack, and Microsoft Word/Excel

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Exceptional attention to detail and organizational discipline

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Demonstrated ability to manage multiple priorities independently, executing flawlessly and in a timely manner

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Exceptional written communication skills, with demonstrated ability to draft correspondence appropriate for corporate clients and legal professionals

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High level of discretion, reliability, efficiency, and professionalism

Preferred Qualifications

•    At least 3 years of Administrative Assistant or Paralegal experience supporting attorneys, investigators, or legal professionals in a corporate or law firm setting

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Familiarity with legal case management workflows and Google Workspace

What Success Looks Like

•    Calendars are accurate and proactively managed

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Clio matters, contacts, and intake workflows are consistently maintained, highly accurate and effectively managed

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New client onboarding is handled accurately and efficiently end-to-end, without attorney involvement

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Deadlines and follow-ups are tracked without prompting

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Written communications reflect professionalism and precision

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Administrative tasks are completed accurately, promptly and on time

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Attorneys experience meaningfully reduced administrative friction

How to Apply

Please submit a resume and 3 references (including two from previous managers or supervising attorneys) to

• [email protected].