Executive Assistant - Law Firm

Executive Assistant to Senior Executive Law Firm $75K-$100K Chicago Loop Chicago Loop On-Site $75,000-$100,000 + Excellent Benefits

Looking for more than a typical Executive Assistant role?

Join a respected Chicago law firm supporting a high-profile executive involved in legal leadership, business development, and government affairs. If you love fast-paced work, solving problems, and keeping executives operating at their best, we’d love to meet you.

This isn’t a traditional administrative role.

You’ll serve as the trusted right hand to a senior executive whose responsibilities span legal leadership, business development, and government affairs. Every day is different, and you’ll play a critical role in helping an accomplished executive stay organized, prepared, and one step ahead.

If you’re someone who enjoys solving problems before they happen, managing complex schedules, and being the person everyone relies on - you’ll love this opportunity!

What You’ll Do

• Own an extremely busy executive calendar, coordinating meetings with attorneys, clients, executives, and government officials
• Anticipate scheduling conflicts and proactively keep priorities moving
• Prepare polished presentations, reports, correspondence, and executive documents
• Coordinate travel, expense reporting, client events, and business development activities
• Track projects and follow up on key action items across multiple initiatives
• Handle highly confidential communications with professionalism and discretion
• Assist with both business and occasional personal responsibilities for the executive
• Partner closely with attorneys, lobbyists, and senior leadership across the organization

We’re Looking for Someone Who

• Has experience supporting C-suite executives, managing partners, or other senior leaders
• Is exceptionally organized and can juggle multiple priorities without missing details
• Takes ownership rather than waiting for direction

• Is calm under pressure and enjoys a fast-moving environment

• Physical Requirements • Must be able to perform essential duties satisfactorily with reasonable accommodations • Work is generally performed sitting, talking, hearing, and typing • This is a high-volume screen-based role, requiring constant, prolonged computer usage, including but not limited to: reviewing documents, managing visual content, and attending virtual meetings • Visual acuity required for computer use, data analysis, and extended reading • Prolonged periods of sitting at a desk and working on a computer • Frequent use of hands and fingers for typing and document handling • Occasional standing, walking, bending, and reaching • Ability to lift and carry items weighting up to 15 pounds

• Remote Work & Information Security Requirements Employees in this role are expected to maintain a work environment that supports the protection of confidential, proprietary, and client-sensitive information, consistent with Company policies and applicable legal and regulatory requirements. To support these obligations, individuals in this role should be able to: • Maintain a secure and reliable internet connection capable of supporting required systems and applications • Utilize company-issued or approved technology, including compliance with required security tools (e.g., VPN, multi-factor authentication, endpoint protection) • Conduct work in a manner that protects the confidentiality of information, including taking reasonable steps to prevent unauthorized access, viewing, or disclosure of sensitive materials • Follow all applicable information security, data privacy, and acceptable use policies as communicated by the Company • Promptly report any suspected security incidents, breaches, or system vulnerabilities in accordance with Company protocols

• *Workplace Monitoring & Data Use Notice To protect client and Company systems, data, and confidential information, Trustpoint This memorandum is intended for internal use only and may contain confidential or privileged information. Distribution should be limited to authorized personnel. may implement reasonable administrative, technical, and physical safeguards, which may include monitoring of Company-provided systems, devices, and networks, consistent with applicable law. In certain roles, individuals may perform work within client-controlled environments, including client systems, platforms, or physical worksites. In such cases, work activities may also be subject to the cl…