Executive Assistant

The Executive Assistant serves as a trusted extension of the Managing Partner, helping manage priorities, coordinate projects, and provide executive support.

This role goes beyond traditional executive support. The successful candidate will help manage priorities, manage and coordinate projects, solve problems, and take ownership of responsibilities that do not require the Managing Partner’s direct involvement.

The ideal candidate is very organized, confident, proactive, resourceful, and comfortable managing up; someone who consistently exercises sound judgment, can handle multiple matters simultaneously, calm under pressure and enjoys taking ownership. They are equally comfortable operating in a fast-paced environment, building relationships and influence, managing change, implementing processes and procedures, following up on commitments, and adapting to changing priorities while working independently. This person readily understands and embraces the core challenge and mandate of the role: organizing the Managing Partner and making his job easier

Key Responsibilities

● Serve as a trusted extension of the Managing Partner.

● Help manage competing priorities and proactively take work off the Managing Partner’s plate.

● Coordinate and/or manage special projects and assignments.

● Track action items and follow up to ensure commitments are completed.

● Manage a complex calendar, scheduling priorities, and meeting logistics.

● Monitor priorities and help ensure important details do not fall through the cracks.

● Build strong working relationships and influence across the firm.

● Exercise sound judgment and resolve issues independently whenever appropriate.

● Communicate professionally with attorneys, staff, clients, and other external stakeholders.

● Represent the Managing Partner with professionalism and discretion.

● Assist with additional responsibilities as business needs evolve.

Experience & Qualifications

● Experience supporting a senior executive, Managing Partner, President, CEO, or similar leader.

● Excellent organizational, communication, and problem-solving skills.

● Strong project management/coordination skills and follow-through.

● Ability to manage multiple priorities in a fast-paced environment.

● High level of professionalism, discretion, and sound judgment.

● Strong relationship-building skills with the ability to work effectively across all levels of an organization.

Technical Skills

● Proficiency with Microsoft Office

● Ability to quickly learn new technologies and legal business systems

● Experience with Salesforce (desired but not required if quick learner)

● Experience with NetDocuments, LexisNexis, or similar software platforms is desired, but not required if quick learner.

Legal experience is beneficial but not required.

The Successful Candidate: [THESE ARE ALL REQUIRED]

● Takes initiative and enjoys solving problems and figuring things out.

● Works independently with minimal direction.

● Is confident, diplomatic, and professional.

● Builds trust and strong relationships.

● Communicates effectively with individuals at all levels.

● Is highly organized, adaptable, and detail oriented.

● Can influence others through relationships, professionalism, follow-through, and sound judgment.

● Understands that no task is too big or too small.

● Is willing to roll up their sleeves and do what’s needed to get the job done.

Pay: $75,000.00 - $90,000.00 per year

Work Location: In person